Staffing Coordinator, Administrative​/Clerical

Are you organized, dependable, and great at keeping people and processes on track? Flatrock is looking for a
Staffing Coordinator to help keep our homes running smoothly, ensure our team has the support they need, and maintain compliance with company and licensing requirements.

In this role, you’ll be a key part of the day-to-day operations - coordinating schedules, supporting staff, managing administrative processes, and making sure important documentation is accurate, timely, and up to date.

Are you organized, dependable, and great at keeping people and processes on track? Flatrock is looking for a
Staffing Coordinator to help keep our homes running smoothly, ensure our team has the support they need, and maintain compliance with company and licensing requirements.

In this role, you’ll be a key part of the day-to-day operations - coordinating schedules, supporting staff, managing administrative processes, and making sure important documentation is accurate, timely, and up to date.

• Coordinate staff schedules and ensure staffing needs are covered
• Review time punches and process bi-weekly payroll through ADP
• Coordinate staff trainings and support staff accountability
• Manage incident reports, licensing documents, and required records
• Support administrative move-ins, transfers, and terminations
• Manage daily mail and resident correspondence
• Organize receipts and manage token funds and debit cards
• Maintain emergency drill logs, E-Scores, binders, and compliance documentation
• Keep records updated in FIN, SharePoint, and other required systems
• Partner with the Support and Operations Teams to keep the home running efficiently

• Highly organized and able to manage multiple priorities
• Detail-oriented with a strong commitment to accuracy
• Reliable and accountable when it comes to deadlines and follow-through
• A strong communicator who works well with staff, leadership, residents, and support teams
• Proactive and comfortable identifying and addressing staffing or administrative needs
• Team-oriented and committed to creating a positive, professional work environment
• Committed to compliance, safety, and quality care

• Prior experience in a scheduling position in a healthcare field
• Prior experience reviewing and editing time punches through ADP
• Ability to train and support staff accountability

If you’re organized, people-focused, and ready to make an impact—we want to meet you!