Student Administration Assistant Senior; Hybrid

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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Reporting to the Doctor of Nurse Anesthesia Practice (DNAP) Program Director, the Student Administration Assistant Senior provides comprehensive administrative support for program admissions, recruitment, onboarding, student services, and academic operations. The position coordinates the admissions lifecycle processing; supports students academic progression and transition to clinical placements; and serves as a primary liaison among prospective and current students, faculty, clinical partners, and university offices.

The incumbent also coordinates program communications, records, data analysis, grant compliance and reporting, committee administration, travel, and major program events. Working collaboratively with program and college leadership, this role promotes efficient operations, regulatory compliance, data-informed decision-making, and a positive student experience from initial inquiry through graduation.

This position reports to the Doctor of Nurse Anesthesia Program Director.

This is a full-time 40 hour per week (100% effort) position.

The hourly salary range is $18.17 to $22.69.

Program Admissions Processing - 50%

• Build and maintain relationships with prospective students and provide application guidance through the admissions lifecycle
• Coordinate program requirements with the Registrar, Graduate Programs, and DNAP leadership
• Oversee website content, external communications, recuirtment and marketing materials, and the integrity of admissions and program records
• Review and verify applications; manage applicant score sheets and admissions decisions; and direct candidate materials for faculty review
• Coordinate interview scheduling; plan and facilitate admissions committee meetings; and ensure timely, accurate communication of decisions
• Ensure documentation tasks are completed by support staff, and oversee background checks and clinical-doucmentation verification
• Analyze and report admissions statistics
• Distribute scrubs and identification badges, and lead planning for the two-week orientation program
• Serve as the primary Registrar's Office liaison for student issues, and manage degree audits to ensure graduation compliance

Program/Student Support - 40%

• Serve as the primary liaison for students, faculty, and exernal stakeholders, and proivde guidance on registration and academic progression
• Develop, administer, and distribute program surveys; oversee survey-data compilation, analysis, and reporting
• Coorindate academic schedules with PHHS Department staff and the Registrar's Office
• Manage course-review documentation, develop and disseminate program announcements, and prepare and analyze program reports
• Prepare, organize, and maintain meeting documentation and records
• Prepare and submit HRSA grant applications and required quarterly/annual reports
• Collect and verify grant information from students/clinical sites, and develop and maintain grant-tracking systems

Event Planning & Coordination - 10%

• Lead program event planning, budgeting, scheduling and logistics
• Coordinate leadership travel, budgets, accommodations, and registrations

Ensure timely, accurate expense reconciliation in accordance with University policies