Administrative Special Services II; OCFO - Administration Division

The Project Coordinator supports the operational management of the City of Detroit’s participatory budgeting initiative, ensuring that project timelines, workflows, and stakeholder coordination run smoothly. A central responsibility includes managing the PB Design Committee and Delegate Committee. This role requires strong project management skills, comfort with public-facing coordination, and a commitment to inclusive, transparent civic participation.

• Project Management — Develop and maintain PB project plans, timelines, milestones, and deliverables. Coordinate across city departments to ensure alignment with legal requirements and operational constraints.

• Committee Recruitment — Design and implement outreach strategies to recruit a diverse cohort of PB delegates representing neighborhoods, demographics, and community interests.

• Committee Orientations — Design and lead orientations for resident leadership committee sessions covering PB goals, roles, responsibilities, equity principles, project development guidelines, and decision‑making processes.

• Committee Meeting — Schedule, organize, and facilitate delegate meetings, working groups, and project development sessions. Ensure meetings are accessible, inclusive, and productive.

• Community Engagement - Schedule, organize, and co‑facilitate Community engagement meetings to regularly gain resident insight.

• Workflow Coordination — Support committees as they refine project ideas, conduct research, collaborate with city staff, and prepare proposals for public voting.

• Documentation & Tracking — Maintain clear records of delegate participation, project development status, meeting notes, and decision points.

• Cross‑Department Collaboration & Feasibility Review — Coordinate with department representatives to ensure timely completion of proposal feasible review.

• Communications & Materials Support — Produce guides, toolkits, timelines, and digital resources to support delegates and inform the public.

• Issue Resolution — Address conflicts, misunderstandings, or logistical challenges within delegate groups; maintain constructive, respectful engagement.

• Evaluation & Reporting — Track key program metrics including, participation patterns, and project development outcomes. Prepare reports and recommendations.

• Performs special projects and other duties as assigned.

• High School Diploma or GED

• 3–5 years of project management experience, preferably in public service, nonprofit programs, or community-based initiatives.

• Experience coordinating volunteers, committees, or resident groups.

• Strong facilitation and meeting‑management skills.

• Excellent communication—written, verbal, and interpersonal.

• Demonstrated commitment to equity, inclusion, and community‑centered decision‑making.

• Ability to manage multiple timelines and stakeholders simultaneously.

• Comfort working evenings/weekends during peak PB activity periods.

• Experience with participatory budgeting, civic engagement, or municipal government.

• Familiarity with project scoping, feasibility analysis, or public infrastructure processes.

• Multilingual ability relevant to Detroit communities is a plus.

• Training in conflict resolution or group facilitation.

• Leadership & Coordination — Guides diverse groups toward shared goals.

• Strategic Organization — Designs workflows that keep complex processes on track.

• Inclusive Facilitation — Ensures all delegates feel empowered and heard.

• Relationship Building — Builds trust with residents, staff, and partners.

• Adaptability — Responds to evolving community needs and…