School Administrative Assistant II

Position Type:

Secretarial/Clerical/School Administrative Assistant

Date Posted:

1/5/2026

Location:

Early Childhood Learning Center

Date Available:

1/20/2026

Closing Date:

When Filled

 Additional Information:
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Job Title:

School Administrative Assistant II

Department:
School Office

Reports To:

Site Principal

FLSA Status:
Non Exempt

Prepared By:
Human Resources

Approved By:
Governing Board

Approved Date: 11/12/2024

Summary

Under the direct supervision of the principal, or other administrator, to provide clerical, secretarial, and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, and instructional and support employees.

Essential Functions

* Prepare, copy, and distribute notices, memoranda, or other correspondence for the purpose of informing school employees regarding activities, events, or other work-related matters.

* Assist in planning and scheduling school events and activities, and maintaining the calendar of school and students' events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.

* Assist in maintaining documents, files, and records for the purpose of providing an up-to-date reference and audit trail for compliance.

* Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.

* Assist in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.

* Assist visitors to the office, including students, parents, substitute teachers, and others.

* Answer telephone calls, and provide information and assistance to callers.

* Distribute incoming mail appropriately; send outgoing mail.

* Evaluate situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.

* Register new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into the computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals).

* Respond to inquiries from students, parents, and employees, providing information, facilitating communication among parties and/or providing direction.

* Perform other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

* Travel Requirements Limited travel to and from meetings may be required.

Note:

The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements

Limited travel to and from meetings may be required.

Knowledge, Skills, and Abilities

* Ability to describe problems and work orally or in writing to the supervisor as required.

* Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

* Ability to carry out instructions furnished in written or oral form.

* Ability to add, subtract, multiply and divide, and perform arithmetic operations.

* Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).

* Ability to problem solve job-related issues.

* Ability to work with a diverse group of individuals.

* Ability to process paperwork accurately according to standardized procedures.

* Ability to maintain confidentiality of information regarding students, employees, and others.

* Organizational and time management skills.

* Knowledge of office management procedures.

Working Environment:
The usual and customary methods of performing the job's functions require the following physical demands; the employee is frequently required to sit; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk. The employee must occasionally lift and/or move up to 50 pounds. The noise level in…