Administrative Assistant Iii

ARIZONA DEPARTMENT OF CORRECTIONS REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

Address:
Arizona State Prison Complex (ASPC) – Eyman, Arizona Correctional Industries (ACI), 4374 East Butte Ave., Florence, Arizona 85132. (Use the "Apply for this Job" box below)./

• Salary: $45,600.00
• Grade: 17
• Closing Date: 1/22/2026

Do you have at least 3 years of experience as an Administrative Assistant? The Arizona Correctional Industries (ACI) is making a positive impact on the Correctional Industry. Be part of the team making a difference. Apply today! The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for a master multitasker with excellent communication skills and a great attitude to provide administrative, clerical, and operational support to all ACI owned and operated production shops and Workforce Development Administrators located within a correctional facility.

Coordinates policies and procedures with ADCRR and ACI staff. In addition supports the business needs for ACIs production shops. For further information about the Arizona Correctional Industries visit: /

• Coordinates the management of the shops to include scheduling all appointments with outside contractors, upkeep of equipment, and working with the supervisors to coordinate repairs and regular building maintenance
• Assists in the writing and maintenance of ACI standard operational procedures for each of the departments within the owned and operated shops
• Updates policies and procedures changes as they occur to ensure accuracy
• Maintains the ACI central office calendar, coordinating booking meetings and scheduling training, classes, and other activities as well as maintaining the ACI leave calendar for the office
• Performs general administrative duties such as data entry, filing, document preparation, and records management
• Maintains and updates production, inventory, and work order records in compliance with ACI standards
• Assists with timekeeping, scheduling, and workforce tracking (including incarcerated worker assignments)
• Processes purchase orders, invoices, and requisitions for supplies and materials
• Coordinates communication between facility staff, ACI management, and customers
• Conducts research, composes correspondence, and compiles reports on a variety of subjects to assist the Executive Staff in the daily completion of their duties
• Assists in creating special projects to assist the Workforce Development Administrators, including budget/audit preparation, preparing presentations, workshops, and other materials for Workforce Development use
• Prepares reports, spreadsheets, and correspondence for internal and external stakeholders
• Drives on State business
• Performs other duties appropriate to the assignment

• Planning and analytical principles
• ADCRR policies, procedures, and best practices
• Information/data gathering, electronic calendar, file organization and maintenance (both general and confidential)
• Project and time management
• Computers and various applications such as Google Suite, Microsoft Office Suite, and Arizona Correctional Information System (ACIS)
• Office Equipment
• Basic math, business English, including grammar, vocabulary, and spelling
• Records retention and various filing systems
• Telephone etiquette and familiarity with a multi-line system

• Verbal and written communication
• Editing documents and reports for correct grammar and details
• Organization and presentations
• Customer service
• Project and time management
• Establishing and maintaining interpersonal relationships at all organizational levels
• Research, gathering, and assembling reports and statistical data from a variety of sources
• Planning, analysis, and coordination of daily activities

• Function in a fast-paced setting where multi-tasking is required
• Interface with executive staff, state government employees, and the public
• Plan, analyze, and coordinate activities of varying levels of importance and establish priorities
• Work in a correctional environment
• Maintain confidentiality
• Interact and coordinate with other staff involving complex matters and assignments
• Research, collect, and organize a variety of complex data
• Follow organizational policies and procedures, State and Federal rules and laws
• Work independently with minimal supervision

Three (3) years on the job experience as well as…