Emergency Medicine Residency Program Manager - Medical Center

Position: Emergency Medicine Residency Program Manager - MUSC Medical Center FT
Job Description Summary  Operating out of MUSC Health Florence, MUSC's new Emergency Medicine Residency Program will offer the Emergency Medicine Residency Program Manager the opportunity to develop and coordinate the day‑to‑day operations of a new/continuing training program. The Residency Program Manager will ensure compliance through the ACGME for the accreditation of the program.
Job Details  Entity
Medical University Hospital Authority (MUHA)
Worker Type
Employee
Worker Sub‑Type
Regular
Cost Center
CC005060 FLO - GME EM
Pay Rate Type
Salary
Pay Grade
Health-28
Scheduled Weekly Hours
40
Work Shift

Job Description  Responsibilities  50% Program Operations and Accreditation Compliance Oversight   Ensure continuous program compliance with ACGME requirements, institutional policies, and accreditation standards.
Maintain up-to-date program documentation (e.g., ACGME's Accreditation Data System (ADS), block schedules, rotation goals/objectives).
Coordinate ACGME Site Visits and prepare the required reports;
Update program information in ACGME ADS (i.e., resident and faculty rosters, resident and faculty scholarly activity).
Manage program's Med Hub Program Management System:  Monitor resident duty hours, resident vacation leave;
Maintain, update and distribute all resident, faculty and program evaluations.
Maintain resident files, test scores, training history and portfolios/demographics.
Maintain conference scheduling, resident scheduling, rotation scheduling, conference attendance, faculty accounts.
Enter Annual Program Evaluations (APEs);
Be able to pull all reports.
Maintain all information for Clinical Competency Committee (CCC) meetings and resident dashboards, progress reports ensuring all clinical competency milestones are up-to-date and managed accurately.

Daily operations and logistics for the training program. Work closely with Corporate Graduate Medical Education office to process new/returning residents; manage, update, ensure appropriate active state licensure, DEA, DHEC, other accreditation requirements; schedule required certification classes (ACLS, etc.). Update all information in the resident files in Med Hub.
Oversees conference schedules, specifically room arrangements. Organize and manage residency rotation schedule and ensure updates are entered into Med Hub. Manage the monthly call schedule changes for residents and ensure updates are entered into Med Hub. Record call schedule and changes to Simon on call system and maintain current schedules.
Work with the Program Director to:  organize lectures/materials needed for training/education of residents.
manage the Med Hub system to ensure successful required input for resident/faculty data to provide evaluative resident and program information/statistics.
prepare reports on residents' hours and activities for appropriate institutional and governmental agencies.
manage and maintain all off‑site affiliation agreements (Program Letters of Agreement).
maintain residents' files in Med Hub.
prepare and submit all necessary CME paperwork.
serves as liaison with other departments and institutions.

Functions as department liaison with Corporate Graduate Medical Education office. Act as a clearinghouse and information source for all residency issues; proactively communicate with residents via various modalities for reminders on course work, lecture responsibilities, etc. Meet with the Program Director, regularly, to provide updates and process improvement. Attend meetings with Corporate GME office.
Coordinate ACGME accreditation and reporting requirements. Maintains compliance with and updates knowledge of current ACGME accreditation requirements for program and institutions. Assists in the development of new policies and procedures in response to new or…