Administrative Assistant - Notary & Cross-Dept

Location: Florence, KY
Schedule: Full-Time, Monday–Friday 8am to 5pm
Industry: Corporate Office / Administrative Support

About the Role:

We’re seeking a detail-oriented Administrative Assistant to provide front-line office support, assist with accounting processes, and ensure smooth day-to-day operations. This role is ideal for someone organized, proactive, and comfortable coordinating tasks across multiple departments.

Key Responsibilities:

Office & Reception Support

• Serve as the first point of contact—greet visitors, answer phones, and provide customer service.
• Manage incoming/outgoing mail, overnight deliveries, interoffice packets, and faxes.
• Perform general clerical tasks: copying, scanning, filing, preparing documents, and maintaining office supplies.
• Support contract processing, certificates of insurance, W-9s, and document scanning.

Accounting & Administrative Processing:

• Sort, save and distribute vendor invoices and checks.
• Verify banking/ACH information with vendors.
• Scan, organize, and save bank statements, credit card statements, and tax documents.
• Review and mail checks, child support payments, and other financial documents.
• Assist with spreadsheets, reporting, and miscellaneous accounting tasks.

Executive & Department Support:

• Provide backup support to the Executive Secretary.
• Assist management with scheduling, meetings, and special projects.
• Maintain company contact lists, order office supplies, and coordinate service calls.
• Perform notary duties (or willingness to obtain certification).

Qualifications:

• Prior administrative or office support experience preferred.
• Clear communication skills – both written and verbal.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office and comfortable with scanning/filing systems.
• Ability to maintain confidentiality and handle sensitive documents.

What We Offer:

• Supportive team environment
• Opportunities to learn across multiple departments

Holland Roofing Group offers competitive wages based on experience and excellent benefits.

EOE

Accessibility:
If you need an accommodation as part of the employment process please contact Human Resources at
Phone:
Email:

Equal Opportunity Employer, including disabled and veterans.

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