Bookkeeper

Bookkeeper
OnPlace Collective
· Administration & Financial Operations

Reports To: Staff Accountant
Department: Administration, Financial Ops
J ob Type: Full-Time, Exempt
Location: In-Person
Base Salary: $55,000 annually
Works Closely With: Accounting Team and CEO

The Bookkeeper makes sure OnPlace Collective bills for every service we provide and collects what we bill. This role reports to the Staff Accountant and owns the day-to-day work of accounts receivable and accounts payable across all OPC divisions.

As OPC continues to grow, we are strengthening our billing and collections function. We need someone who will confirm that every contract, scope and service is invoiced correctly, follow up with clients who have not paid and keep vendor payments clean and on time. This role is a fit for someone who is numbers obsessed, takes pride in getting the details right and follows through until every open item is closed.

• Compare client contracts, scopes and fee schedules against what is actually being billed. Confirm every billable service, reimbursable expense and contracted rate increase is invoiced.
• Identify unbilled, under billed or incorrectly billed work and bring it to the Staff Accountant with the supporting detail needed to correct it.
• Maintain current customer records, payment terms and billing information by entity and client type.
• Reconcile prebilled invoices, including the existing backlog, to the underlying contract and scope. Report progress weekly to the Staff Accountant until the backlog is resolved.
• Recommend practical changes that close billing gaps and keep them from reopening.

• Generate and send accurate client invoices across all OPC divisions on agreed schedules.
• Own the AR aging report. Review it weekly and follow up on every past-due account until it is paid or resolved.
• Contact clients directly by email and phone about overdue balances. Keep every conversation professional and every follow-up on schedule.
• Document all collections activity and elevate accounts that need leadership involvement to the Staff Accountant.
• Resolve billing questions and disputes with division leads and client points of contact.
• Apply client payments accurately and promptly.

• Process vendor invoices accurately, route for proper approval and schedule payments to hit NET terms without late fees.
• Reconcile vendor statements monthly. Resolve discrepancies before they age.
• Maintain clean vendor files and support annual 1099 preparation.
• Flag duplicate invoices, unusual charges and vendor payment patterns that create cash flow risk.

• Complete AR and AP tasks for the month-end close on schedule.
• Support bank and credit card reconciliations as assigned by the Staff Accountant.
• Code and categorize transactions in Quick Books Online with consistency across divisions.
• Flag missing receipts, policy gaps and unusual activity early.
• Maintain organized, audit-ready records and supporting documentation.

• Numbers obsessed. You notice when something does not tie out and you keep digging until it does.
• Detail oriented. You check your own work and catch errors before they reach a client or vendor.
• High integrity. You handle financial information with discretion and raise problems honestly, including your own mistakes.
• Professional. You represent OPC well in every client and vendor conversation, including the hard ones about money owed.
• Hard working with real follow-through. You finish what you start, close the loop without being asked and do not let open items sit.

• 3-5 years of bookkeeping…