Payroll Specialist

Payroll Specialist needed in Odessa FL! Must have experience with ADP Workforce Now. This role is 5 days a week on site!

Job Description

The Payroll Specialist is responsible for the accurate, timely, and compliant administration of weekly multi-state payroll in a high-volume, fast-paced environment. This role manages the full payroll lifecycle, including payroll processing, system administration, payroll tax compliance, reporting, reconciliations, issue resolution, and continuous process improvement. The Payroll Specialist partners closely with Human Resources, Finance, Operations, supervisors, and employees to ensure payroll accuracy and compliance while delivering excellent internal customer service.

This position reports to the HR Director and is highly visible within the organization.

Responsibilities

• Process accurate and timely weekly multi-state payroll, including review of regular and overtime hours, pay rates, bonuses, allowances, paid time off, deductions, garnishments, and taxes.
• Review payroll and timekeeping data, investigate discrepancies, and work directly with employees, supervisors, and Human Resources to resolve issues.
• Perform pre- and post-payroll audits to ensure accuracy, compliance, and adherence to established controls.
• Maintain employee payroll records and payroll system configurations within ADP Workforce Now, including earnings codes, deductions, tax settings, pay rules, testing, troubleshooting, and ongoing system maintenance.
• Research and resolve payroll-related inquiries, tax issues, system challenges, and wage discrepancies in a timely and professional manner.
• Monitor federal, state, and local payroll tax requirements and ensure compliance with all applicable regulations.
• Process wage garnishments, child support orders, tax levies, and other legally required deductions accurately and in accordance with governing rules.
• Prepare payroll reports, reconciliations, journal entry support, and analysis for Finance, Human Resources, and leadership teams.
• Support quarter-end and year-end payroll activities, including W-2 review, reconciliations, reporting, and responses to audit requests.
• Assist with payroll processes related to prevailing wage requirements, certified payroll reporting, fringe calculations, and other specialized payroll functions as needed.
• Document and maintain payroll procedures, calendars, process controls, and related payroll documentation.
• Identify and recommend opportunities to improve payroll accuracy, efficiency, automation, and overall compliance.
• Escalate payroll risks, compliance concerns, and processing issues appropriately and promptly.
• Perform additional payroll-related duties as assigned.

Essential Skills

• 35+ years of payroll experience within an integrated payroll and HRIS system.
• Experience processing multi-state payroll.
• Experience processing weekly payroll in a high-volume environment.
• Hands-on experience with ADP Workforce Now (strongly preferred).
• Strong knowledge of federal, state, and local payroll tax regulations, wage and hour requirements, and payroll compliance.
• Experience with payroll reconciliations, reporting, audits, garnishments, tax adjustments, W-2 processing, and year-end payroll activities.
• Intermediate to advanced Microsoft Excel skills, including formulas, lookups, pivot tables, filtering, and data reconciliation.
• Ability to maintain confidentiality and exercise sound judgment in handling sensitive payroll information.
• Strong organizational, analytical, and problem-solving skills.
• Exceptional attention to detail and commitment to payroll accuracy.
• Ability to work independently while managing multiple deadlines in a weekly payroll environment.
• Strong communication skills and confidence partnering with employees and leadership.
• Thorough understanding of payroll tax compliance and payroll regulations.
• Advanced problem-solving abilities and a process-improvement mindset.

Additional Skills & Qualifications

• Bachelor's degree in Business Administration, Accounting, Human Resources, Finance, or a related field preferred; equivalent experience will be considered.
• Experience in construction, engineering, industrial, manufacturing, field services, or other labor-intensive industry payroll is preferred.
• Experience with prevailing wage, certified payroll, Davis-Bacon regulations, and/or union payroll is highly desirable.
• Bilingual English/Spanish skills are a plus.
• Demonstrated ability to adapt to last-minute changes and unique payroll situations.
• Interest in continuous learning, tuition…