Payroll Manager

The Payroll Manager is responsible for overseeing the accurate, timely, and compliant processing of payroll for employees across a large, multi-site medical practice. This position manages payroll operations, payroll-system administration, audits, reconciliations, reporting, tax coordination, employee inquiries, and process-improvement initiatives.

The Payroll Manager partners closely with Human Resources, finance, accounting, benefits, operations, and organizational leaders to ensure that employees are paid accurately and on schedule. This role also supports payroll activities related to new locations, acquisitions, provider compensation, incentive programs, and other organizational changes. The ideal candidate brings equal parts precision and poise, keeping the payroll engine humming without losing sight of the people behind every paycheck.

Adherence to applicable laws, regulations, and contractual obligations. Follows the principles of the Compliance Program as well as the US Eye Code of Conduct.

• Oversee the accurate and timely processing of regular, supplemental, off‑cycle, and special payrolls.
• Review payroll data for completeness and accuracy before final submission.
• Ensure the correct processing of wages, salaries, overtime, shift differentials, bonuses, commissions, stipends, deductions, garnishments, reimbursements, paid time off, and other compensation elements.
• Coordinate payroll changes related to new hires, terminations, promotions, transfers, leaves of absence, compensation adjustments, and benefit elections.
• Ensure payroll deadlines are met consistently across the organization.
• Maintain payroll calendars, processing checklists, and approval workflows.

• Conduct pre‑payroll and post‑payroll audits to identify discrepancies, unusual activity, and potential errors.
• Reconcile payroll registers, general‑ledger entries, tax records, benefit deductions, retirement contributions, and other payroll‑related accounts.
• Review timekeeping data, payroll adjustments, and exception reports.
• Investigate and resolve payroll discrepancies promptly.
• Maintain documentation supporting payroll corrections, approvals, and reconciliations.
• Partner with finance and accounting teams to support month‑end and year‑end close activities.

• Oversee the administration and accuracy of timekeeping systems.
• Ensure employee hours, overtime, meal periods, paid time off, and other time‑related entries are recorded and processed correctly.
• Partner with managers and Human Resources to address missed punches, approvals, corrections, and timekeeping concerns.
• Develop and maintain timekeeping procedures and manager guidance.
• Monitor recurring timekeeping issues and recommend training or process improvements.
• Support timekeeping‑system upgrades, testing, and implementation activities.

• Ensure payroll practices comply with applicable federal, state, and local wage‑and‑hour, tax, and reporting requirements.
• Coordinate payroll‑tax filings, payments, reconciliations, and required documentation with internal teams and external vendors.
• Manage year‑end payroll processes, including W‑2 preparation, review, distribution, and corrections.
• Monitor regulatory changes and recommend updates to payroll practices, policies, and systems.
• Support audits, inquiries, and reporting requests from government agencies and external auditors.
• Maintain accurate records in accordance with retention requirements.

• Serve as a knowledgeable resource for employee and manager payroll questions.
• Research and resolve questions involving…