Office Coordinator - Construction

Office Coordinator - Construction

Timbers Company
• Captiva, FL • $15.00-$20.00

The Office Coordinator manages office communications and facilitates key departmental tasks within the construction and facilities environment. The role requires strong experience in facility maintenance and/or construction office administration.

• Low-cost Medical, Dental, Vision plans
• Paid Life Insurance
• Short‑ and Long‑Term Disability
• Paid Time Off & Holidays
• 401(k) with 100% match up to 4%
• Commuter and Company‑paid Toll Programs
• Employee Daily Meal Program

• Financial duties:
  • Maintain departmental checkbook, accurately record all expenses and prepare month‑end reporting.
  • Prepare and submit invoices for all billable work performed by the engineering department, ensuring timely posting to owner accounts.
  • Assist with weekly payroll reporting to ensure accurate and timely submissions.
• Inventories and supplies:
  • Order stock parts and supplies to maintain established par levels on a monthly basis while respecting budgeted expenses.
  • Sourcing custom and one‑off parts to reduce downtime on guest units and equipment.
• Vendor coordination:
  • Assisting in procuring proposals or multiple bids when third‑party contractors are required for repairs and maintenance.
  • Scheduling third‑party contractors and effectively communicating scheduled work with all necessary resort departments.
• Record keeping:
  • Maintain and file all state‑required inspections and coordinate schedules of responsible vendors to ensure ongoing compliance.
  • Maintain and coordinate facility maintenance contracts (pest control, grease trap servicing, equipment service contracts, kitchen hood cleaning).

• High School Diploma/GED and at least one (1) year of resort operations support experience; or an equivalent combination of education, training, and experience.
• Proficiency in Office 365 and a keystroke speed of 50 wpm without error.
• Strong written and verbal communication skills.

• Fast‑paced, deadline‑driven environment.
• Mobility to work in an office setting using standard office equipment.
• Stamina to sit for extended periods.
• Capability to lift and carry up to 20 pounds.
• Vision to read printed materials and computer screens; hearing and clear speech for communication.
• Ability to work under varying weather conditions, including high temperatures and humidity.
• Day and time schedule may vary; not a remote position.

Timbers Company is an equal opportunity employer. We provide employment, compensation, and benefits based on qualifications, without regard to race, color, religion, national origin, age, sex, veteran status, genetic information, disability, or any other protected class. We comply with ADA and other applicable laws and provide reasonable accommodations during the application process.