Administrative Assistant

Administrative Assistant – PANHANDLE CLEANING & RESTORATION, INC.

This role provides dedicated administrative support to Project Managers and Estimators, ensuring smooth workflow and accurate documentation throughout all project stages.

• 401(k)
• 401(k) matching
• Competitive salary
• Health insurance
• Paid time off

• Provide dedicated administrative support for Project Managers and Estimators.
• Handle CRM electronic entries for all potential jobs.
• Take incoming phone calls and new project inquiries.
• Set up new projects in the system and create files.
• Schedule appointments for estimators.
• Assist in scheduling work and creating work orders.
• Prepare bids and confirm quotes.
• Process initial project information billings and related data.
• Prepare billing files.
• Prepare contract packages for signatures.
• Process billings, receivables, burn sheets, project warranties, and job closeout files.
• Perform other duties as assigned by manager.

• 2–4 years of experience in a similar position.
• Excellent computer skills, particularly Microsoft Office – Word, Excel, Outlook.
• Strong organizational and time management skills.
• Excellent follow–through and follow–up abilities.
• Ability to work in a fast–paced environment.
• Friendly and outgoing demeanor.
• Prior experience in construction or restoration is preferred.

Mid–Senior level

Full‑time

Administrative

Construction

Sarasota, FL