Operations & Mgmt Consultant - Ses

Your Specific Responsibilities

This position is under the direct supervision of the Labor Market Statistics (LMS) Bureau Chief. The incumbent independently performs varied administrative work for the bureau, providing a full range of administrative support under limited supervision. Duties include preparing correspondence and reports, assisting with travel arrangements, purchasing, serving as the P‑card holder, and acting as the personnel liaison for the Bureau.

Independently handles and coordinates assignments from LMS management staff, merges documents into consolidated responses, monitors the Chief’s email, maintains the Chief’s calendar, and schedules meetings. Establishes and maintains databases to track projects, assignments, personnel activity, and hiring processes, creates vacancy announcements, monitors and analyzes hiring data, conducts background checks, and processes personnel paperwork.

Coordinates travel activity for LMS staff and managers, ensuring compliance with procedures, prepares travel authorizations and reimbursement vouchers, and maintains data for travel reports. Compiles monthly accomplishment reports and submits regular reports to agency leadership. Compiles information for the Workforce Information Grant annual report. Manages the Purchasing Card Program, reviews reports, reconciles receipts, and ensures compliance with state purchasing laws.

• Knowledge of data collection and analysis methods.
• Knowledge of HR policies and procedures.
• Knowledge of administrative/office procedures and systems.
• Knowledge of statutes, rules, regulations, and policies concerning time and attendance, travel, personnel matters, purchasing, and business practices.
• Ability to maintain confidentiality.
• Ability to conduct fact‑finding research.
• Ability to collect, evaluate, and analyze data related to administrative functions such as accounting, personnel, and purchasing.
• Ability to organize data for reports and documents.
• Ability to utilize problem‑solving techniques.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate verbally and in writing.
• Ability to establish and maintain effective working relationships.
• Working knowledge of Microsoft Office applications (Word, Excel, Access, PowerPoint).

Minimum
:
Duties and responsibilities must be performed at the official work site of the Department.

• Level 2 security background screening required (fingerprinting and check of law‑enforcement records).

• At least 1 year of professional experience in administrative/secretarial/clerical work.
• At least 1 year of direct experience with My Florida Market Place .
• At least 1 year of direct experience with the FLAIR Purchasing Card System.
• At least 1 year of experience making travel arrangements, preparing state travel vouchers, and processing travel requests.
• At least 1 year of experience processing personnel actions (new hires, job requisitions, People First).

$60,000 – $70,000 annually

Florida Commerce works across the state to support Florida’s economy and workforce. We are dedicated to making a stronger Florida, ensuring businesses and communities are better prepared for economic challenges.

Florida Commerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. (TTY/TDD 1‑800‑955‑8771 or the Florida Relay Service – 711.)

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring reasonable accommodation must notify the hiring authority in advance.