OPS Administrative Assistant-Interdisciplinary Research and Commercialization; IRCB

Job Title: OPS Administrative Assistant-Interdisciplinary Research and Commercialization (IRCB)

Location: Tallahassee, FL

Regular/Temporary: Temporary

Full/Part Time:

Job : 61162

The FSU Interdisciplinary Research and Commercialization Building (IRCB) is a new facility dedicated to collaborative, interdisciplinary research at Florida State University’s Southwest Campus, located near the FAMU-FSU College of Engineering, the National High Magnetic Field Laboratory, and other research centers. The IRCB is designed to provide flexible space for research groups, core facilities, and industry partnerships, fostering innovation and commercialization opportunities.

• Serve as the primary point of contact for the IRCB, managing the welcome and reception area. This includes greeting guests, answering phone calls, directing inquiries, and maintaining a professional first point of contact for the building.
• Manage the general IRCB email account and calendars, ensuring efficient communication and scheduling across research groups, collaborators, and external partners.
• Ensure smooth handling of mail, package deliveries, and visitor logistics, routing them to the appropriate staff and faculty.
• Support and coordinate event and meeting space requests within the IRCB, including logistics for research-related events and partner meetings.
• Oversee workroom operations, including supply inventory and coordination of shared resources for IRCB occupants.
• Provide administrative and programmatic support for IRCB research programs, collaborations, and services as needed.
• Maintain awareness of the IRCB’s mission, programs, and opportunities in order to assist faculty, staff, students, and external partners effectively.
• Assists with or completes special assignments or other duties as deemed necessary. Serve as a backup for purchasing and travel processes during periods of high workload or staff absence.

High school diploma or equivalent required.

• Ability to adhere to ethical business practices and promote ethical behavior.
• Ability to demonstrate effective customer service skills.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to perform accurately in a detail-oriented environment.
• Ability to adhere to standards of professional conduct and etiquette
• Proficient in Microsoft Outlook, Word, and Excel
• Professional communication skills (verbal, phone, and email) with an excellent customer service attitude.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Must have a valid state of Florida or Georgia driver's license or the ability to obtain before hire.

• Experience working in a higher educational environment, which includes customer service, working with faculty, and students.

For any questions, please contact Mrs. Erica Brown .edu.

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity.

At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses.

If qualified and interested in a specific job opening as advertised, apply to Florida State University at (Use the "Apply for this Job" box below). If you are a current FSU employee, apply via myFSU >
Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

This is an OPS/temporary job.

Based on the duties, this position may require completion of a criminal history background check.

FSU is an Equal Employment Opportunity Employer.