Administrative Assistant Ii - Dca

ADMINISTRATIVE ASSISTANT II - DCA -

Requisition No:867351

Agency:
State Courts System

Working Title:

ADMINISTRATIVE ASSISTANT II - DCA -

Job Location

First District Court of Appeal;
Tallahassee

Salary Range

$40,867.56 Annually

Job Description

Function:

The main function of the position within the organization is to provide organizational, secretarial, and administrative support for the First District Court of Appeal which requires a thorough knowledge and understanding of court policies and procedures as well as a basic understanding of the Florida Rules of Appellate Procedure. The essential functions of the position are to provide clerical and administrative support to the Workers’ Compensation/Central Staff Units and provide exemplary customer service both to the judiciary and other members of the Court as well as to the public.

The administrative assistant will work as part of a team in the Workers’ Compensation/Central Staff Units and, although he or she will have discrete and specific responsibilities, these duties will change from time to time. Thus, the examples of work listed herein are meant to be illustrative of the duties of the administrative assistant.

The successful candidate will have a working knowledge of general office practices and procedures.

Demonstrated proficiency in computer applications (Word, Excel, Outlook, and Acrobat) is required.

Key Responsibilities

• Screen telephone calls and visitors to the department; provide information, resolve issues, direct caller/visitor to proper personnel, or take messages.
• Compose and type correspondence, lists, memoranda, reports, e-mails, and other documents observing strict confidentiality.
• Handle incoming mail and electronic documents. Scan documents as needed.
• Other general administrative or secretarial tasks as assigned.
• Make travel arrangements and reservations for court personnel as needed.

Education and Training Guidelines

Associate’s degree or higher. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

Competencies

Must be able to work efficiently and accurately in a group setting and must have superior skills working collaboratively with others to coordinate workflow, handle extra work and maximize efficiency. Must be flexible and willing to take on unassigned tasks when needed.

Must be proficient with Microsoft Word, Excel, Outlook. Must be able to type 50 words per minute.

Special Comments

If you need an accommodation in order to participate in the application/selection process, please call  in advance. We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, or disability.

How to Apply

Submit a current and complete State of Florida application and resume to:

State of Florida Applications available here: (Use the "Apply for this Job" box below)..
1dca.org

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center . Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

Tallahassee, FL

For assistance, call the People First Service Center at  Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time