Administrative Services Associate-Fndn

Department

Healthcare Foundation

Serves as a key support role working closely with other staff members to further the mission and goals of the Healthcare Foundation, while serving as the first impression to all guests, visitors, and callers, as well as engaging with staff, donors, volunteers, and hospital employees to advance philanthropic relationships, assist in coordinating fundraising activities, and provide day-to-day administrative support for the Healthcare Foundation.

The role provides primary telephone coverage, greets visitors, and manages daily administrative functions such as preparing bank deposits, processing mail, maintaining supplies, and supporting the finance team with data entry, invoices, credit cards, reimbursements, and reconciliations. It also assists with maintaining spreadsheets, vendor documentation, and financial records as directed by the Director of Finance & Operations. This position supports donor relations by responding to inquiries, preparing proposals and impact reports, and cultivating positive relationships to ensure donor stewardship best practices are followed.

The role also supports grant activities by maintaining grantee data, gathering documentation, and assisting with communications to enhance the Foundation’s community impact.

Require an Associate's Degree with one (1) to (2) years of not-for-profit related experience, or equivalent combination. Bachelor's degree preferred.

• Prefer demonstrated understanding of fundraising and the role of stewardship in cultivating future giving to an organization.
• Prefer the ability to work independently or in groups.
• Prefer detail oriented with excellent recordkeeping skills.
• Prefer excellent communication and interpersonal skills, including the ability to relate well with other individuals.
• Prefer organizational skills involving administrative processes and in working with colleagues and support staff.
• Prefer ability to prioritize tasks and manage multiple projects simultaneously.
• Prefer proficiency in Microsoft Office with a knowledge of Raiser's Edge and Financial Edge.
• Prefer exceptional writing skills, with attention to detail and keen ability to craft compelling and persuasive communications.
• Prefer self-motivated with ability to work under deadlines.
• Prefer the ability to work as an integral part of a fundraising team.

BD:
Bachelor Degree

This position is primarily Monday through Friday 8-5 with occasional evening and weekend work. It is 100% onsite without hybrid options.

Reputation. Community. Impact. Growth.

Every day, our patients at Sarasota Memorial Health Care System receive a first-class experience in care from a team on a mission to deliver the highest level of care in America. In the process of rising to that challenge, one by one, our people are finding their purpose and feeling their impact. Now it is your turn to see yourself here.

Sarasota Memorial Hospital was recently recognized again by ranking #1 Hospital in the Region by the U.S. News's Best Hospital report by scoring a Perfect 10! Not only that, but SMH was also designated at a national "standout" hospital for earning top ratings in all evaluated conditions and procedures – an accomplishment achieved by less than 1% of the 4000+ hospitals.

Our system has also earned Magnet® recognition from the American Nurses Credentialing Center (ANCC), as well as these additional accolades:
Gallup Great Workplace 2018; recipient of an "A" grade for Patient Safety. Sarasota Memorial Hospital is Magnet designated and the only provider of Level II trauma services, obstetrical services, and Level III neonatal intensive care in Sarasota County.

Our commitment to becoming the best community hospital and health care system means providing the best possible benefits to our people. Some highlights:

• Paid Time Off (start earning PTO on day one of employment)
• Tuition Reimbursement
• Discounted Medical, Prescription, Dental, Vision Benefit Plans for Full & Part-Time Employees
• Flexible Spending Accounts (Health Care and Dependent Care) - Pre-Tax Dollars
• Life Insurance
• Disability Insurance
• Retirement Savings Plan: 403b
• Sarasota Campus for now - Discounted Child Care & Before and After School Program and Summer Camp!
• Bereavement Leave
• Free Parking
• On Campus Dining w/ a 10% discount
• Credit Union w/ teller machines on campus
• Direct Deposit
• Free Wellness Screening
• Free confidential counseling services
• Employee Discount Programs
• Recognition Programs
• Referral Programs
• Tremendous growth opportunities for hard workers!