Administrative Specialist

Overview

Job Title: Administrative Specialist (Multiple Vacancies)

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job : 61224

Department: College of Law

• Provides assistance to assigned faculty members, including updating course documents (syllabi, calendars, course rosters, attendance sheets, placards, assignments, discussion boards, tests), organizing conference calls, reserving meeting spaces, handling requests for technology, typing, editing/proofreading documents, typing administrative forms and class materials, maintaining student attendance records, preparing photo rosters, note cards, and seating charts. Maintains a complete record of assignments completed for faculty members for ready access by faculty and other staff members.
  
  May use Lexis Nexis and Westlaw research databases to support faculty research.
• Serves as primary administrative contact for faculty on textbook ordering, facilitating communication between faculty, bookstores, and textbook publishers, and maintaining the current book list on the College of Law website. Ensures compliance with University guidelines and deadlines. May assist with large mail outs and drafting informational flyers.
• Assists with the preparation of exam materials and helps administer exams each semester, including typing, copying, preparing supplemental exam materials, distributing, collecting, and securing all exam materials.
• Will work in Canvas, FEAS, Zoom, and Student Central. Must know how to use Docu Sign and advanced Microsoft tools and assist with textbook ordering/adoptions.
• Canvas support includes posting assignments, syllabi, announcements/links to faculty Canvas, populating Canvas course lists, creating and posting quizzes, assisting adjunct faculty with FSUID and course Canvas, creating Zoom sessions for synchronous online courses, and facilitating Canvas training for all faculty. FEAS database management includes maintaining CV data for all assigned faculty and soliciting annual updates from faculty members.
• Helps faculty with travel requests and expense reimbursements. Provides support for conferences and other special events as needed. Serves as liaison to internal and external agencies for faculty, including visiting faculty by providing information regarding travel agenda, class schedule, class cancellations, and office hours.
• Provides back-up coverage for other faculty support staff and to other offices and clinics as assigned by the Faculty Support Program Manager. Required to take annual training for Canvas, travel, and FEAS.
• Participates in professional development and interdepartmental meetings. Provides training to faculty and staff on Canvas, FEAS, Zoom, etc.

Minimum: Bachelor’s degree and two years of experience; or a high school diploma/equivalent and six years of experience. (

Note:

a combination of post-high-school education and experience equal to six years.)

• Ability to work independently, take initiative, prioritize multiple work assignments, and communicate effectively, both verbally and in writing.
• Prior experience in an office with knowledge of standard office practices, procedures, and etiquette.
• Knowledge of applicable computer applications and basic computer functions.
• Ability to establish and maintain effective working relationships.
• Proficiency with Microsoft Office Suite and Adobe Acrobat.

Want to Be a Behind-the-Scenes Superhero? Join Us at FSU Law!

Ready to make a real impact? Want to be a change agent in legal education with a touch of daily adventure? Then come join our Faculty Support Team at the FSU College of Law!

You’ll be working with some of the sharpest legal minds — scholars in topics ranging from intellectual property to constitutional criminal procedure, natural resource law to the First Amendment, and more. (Check out our faculty lineup here!)

If you’re organized, tech-savvy, service-minded, and ready to work with a tight-knit, mission-driven team — please apply. Help shape the next generation of legal change makers… and have fun doing it.

We’re Hiring in These Areas:

• Tech Support (CANVAS, Zoom, Docu Sign, PowerPoint,…