Closeout Coordinator​/Bookkeeper

Closeout Coordinator/Bookkeeper

Stansell is seeking a talented Closeout Coordinator/Bookkeeper in the Odessa/Tampa region to join our team!

Stansell is a rapidly growing, WBE certified, general contractor specializing in commercial construction services across the Southeast United States. We focus on serving clients in the commercial market with emphasis on the following project types: restaurant dining and quick service food.

• Oversee and manage the project closeout process for commercial construction projects, ensuring all deliverables are met and completed on time.
• Prepare, collect, and organize all project final lien waivers.
• Track outstanding final lien waivers from subcontractors and vendors; follow up to ensure timely submission.
• Coordinate with project managers and coordinators with client turnover packages and final deliverables.
• Meet internal and external close-out submission deadlines.
• Upload or manage documents within project management software (e.g., Procore, Levelset.)
• Process accounts payable.
• Process accounts receivable: prepare invoices, submit billing packages, and follow up on payments.
• Reconcile vendor statements and resolve discrepancies.
• Assist with lien releases and waivers.
• Maintain accurate job cost files ensuring all transactions are properly coded.

• Communicate professionally with clients, vendors, subcontractors, and internal staff.
• Provide general administrative office support as required.

• Experience in construction administration, construction accounting, or general contracting operations.
• Proficiency with accounting software (Sage Inacct, Sage Paperless a plus).
• Strong organizational skills with attention to detail.
• Ability to manage multiple deadlines and work in a fast-paced environment.
• Excellent written and verbal communication skills.

• Experience with project management platforms (Procore).
• Knowledge of lien waivers, billing formats (AIA), and construction documentation.
• Prior experience in bookkeeping within the construction industry.
• Detail-oriented and thorough:
  Ensures accuracy in documents and financial entries.
• Time and task management:
  Able to prioritize multiple projects simultaneously.
• Problem-solving:
  Resolves discrepancies and drives deliverables to completion.
• Team collaboration:
  Works closely with PMs, coordinators and accounting.
• Professional communication:
  Clear, courteous communication with clients and subcontractors.

• Comprehensive Benefits:
  Medical, dental, vision, and 401(k) matching, monthly phone per diem, PTO.
• Charitable Opportunities:
  Our charitable committee organizes volunteer events yearly to give back to local communities.
• Fun Company Events:
  Team-building activities, social gatherings, and celebrations.
• Professional Development:
  Opportunities for training, mentorship, and career advancement.
• Strong Workplace Culture: A supportive and engaging environment that encourages collaboration, innovation, and continuous improvement.
• Wellness Program with gym membership.

Stansell is an equal opportunity employer and does not discriminate or allow discrimination on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state, or local law.