Administrative Sales Assistant

Lakeview Terrace– a Life Care Community, is enhancing and advancing the art of Life Care. Our gated campus occupies 100 serene acres on the edge of the Ocala National Forest. Featuring two lakes with fishing docks, walking paths, a natural area for picnicking and a new Rehab Center and Exercise Pool Complex. With full-service offerings available to all our residents, we provide peace of mind with caring and compassionate staff to ensure happiness and well-being.

As a team member with Lakeview Terrace, you will provide services to our residents that call LVT home.

200 Clubhouse Vista RD, Altoona FL 32702

The Administrative Sales Assistant manages all marketing collaterals and assemble as needed; including but not limited to Waitlist and Endowment Contracts. Performs clerical tasks for marketing, such as typing, filing, and making copies. This position will provide administrative support to the Sales Department and the Executive Director in daily tasks and will aide in the essential administrative requirements of Lakeview Terrace residents and staff.

Proactively manage leads daily from Future Callbacks. Complete the monthly email and mail out list to Waitlist. Complete new resident biographies.

Schedule appointments for Retirement Counselor. Pair guests with LVT compatible resident hosts for meals: ensuring a great connection and “sell” on the community. Schedule home showings. Mail marketing correspondence; collect and distribute in-coming correspondence for marketing department.

Complete correct data entry, update prospective resident information in Lead Management Program and include scheduled follow up dates. Verify tours and lead cards completed by Retirement Counselor and ones received by mail.

Retrieve and welcome marketing guests who come for appointments and unexpected walk‑ins. Provide a comprehensive tour of the community along with an introductory question and answer session with them when the Retirement Counsellor or Sales Assistant is not available. Assess their needs. Share all information with the Retirement Counsellor. For walk‑ins, create a record in the Lead Management Program
-and begin the follow up-process.

Notify Security of guests for the following day. Update any changes for current or next day as necessary. Coordinate with Dietary department for guest meals.

Maintain assigned golf cart.

Order items needed for Marketing guests (bottled water, sodas, coffee, etc.). Assemble brochure packets to ensure supplies are stocked.

Completes required training, Sales Staff Meetings, and attends All Staff meetings. Completes required online trainings.

Complete other duties as assigned by supervisor.

High School Diploma/GED required.

Two years clerical/administrative experience required.

Associate’s Degree preferred.

Four years clerical/administrative experience preferred.

$

• Standard use of work station
• Repetitive use of keyboard
• Frequent bending and standing

• Resume
• 3 Work References
• Letter of Interest

A criminal history background check and sex offender registry check will be required for the finalist under consideration for this position.

DSI Management, LLC and all supported companies, as an equal opportunity employer, complies with all applicable federal and state laws regarding nondiscrimination. The company is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender, disability, religion, or veteran status.

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment with the company.

DSI Management, LLC and all supported companies use E-Verify to check the work authorization of all new hires. For more information about E-Verify, please see the following:

Equal Opportunity Employer, including disabled and veterans.