Part-time Office Coordinator

Part‑time Office Coordinator

Tallahassee, FL

Overview

WSP is seeking a Part‑time Office Coordinator to support Team 6 in our Tallahassee, FL office. The coordinator will handle administrative duties, event coordination, and general office upkeep while fostering an efficient and welcoming work environment.

• Provide administrative support, including scheduling and minute drafting, and coordinate office or project site activities.
• Manage office upkeep and liaise with building management for maintenance and parking access.
• Serve as receptionist: answer calls, maintain phone list, and greet guests.
• Process incoming and outgoing U.S. mail and faxes.
• Assist with ordering computers, accessories, office supplies, and business cards.
• Support new‑hire onboarding (I‑9, IT equipment, security cards).
• Coordinate onsite training events with vendors and webinars.
• Maintain safety and compliance programs (bulletins, fire extinguisher inspections, AED/CPR certification, first‑aid kits).
• Participate in project tasks: track task orders and contracts, maintain project plans, review reports, and handle field‑work coordination.
• Assist office leaders with financial reports and budget summaries.
• Support marketing lead RFP tracking and proposal timelines.
• Process accounts payable and sub‑queue invoices.
• Serve as on‑site IT point of contact for Service Desk coordination.

• 3+ years of administrative support experience (Associate’s Degree may substitute 1 year).
• High school diploma or GED.
• Self‑starter ability to work with minimal supervision.
• Excellent professionalism, interpersonal and written communication skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Capacity to manage multiple tasks in a fast‑paced environment.
• Strong team player with discretion and confidentiality.
• Technological aptitude for data entry, calendar management, and report creation.
• Ethical decision‑making aligned with WSP’s Code of Conduct.
• Commitment to WSP health, safety, and anti‑harassment policies.

• Experience in the consulting industry.
• Knowledge of Oracle and Adobe Professional.

WSP USA is a leading engineering and professional services firm dedicated to solving challenges across buildings, transportation, energy, water, and the environment. With over 15,000 employees in more than 300 offices across the United States, we partner with clients to help communities prosper. WSP provides a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings.

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer. The selected candidate must be authorized to work in the United States.