Proposal Operations Assistant

Join to apply for the Proposal Operations Assistant role at Ceres Environmental Services, Inc.

This range is provided by Ceres Environmental Services, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$25.00/hr - $28.00/hr

Job Title: Proposal Operations Assistant

Location: Sarasota Office

Reports to: Marketing & Proposal Manager

Type: Full-Time

Compensation Range: $52,000 - $58,240 (hourly non-exempt);
Depending on experience, skills, and qualifications

Benefits: Comprehensive package including medical, dental, vision, 401(k) with company match, paid time off and travel opportunities

The Ceres Commitment Ceres Environmental Services is a leader in crisis management, rapid response, and disaster recovery, committed to rebuilding stronger, safer communities. Founded in 1976, Ceres has secured more than $3.2 billion in government‑funded contracts, reflecting decades of trust in bringing hope during times of need.

Driven by Purpose, Powered by People At Ceres, we believe you’re more than just an employee; you’re part of a team with a purpose and a meaningful mission. Whether in management, field operations, or behind the scenes, every team member plays a vital role in restoring hope, helping communities recover and rebuild.

Position Summary Join our dynamic team as a Proposal Operations Assistant, where you’ll play a key role in supporting proposal development and administrative operations. In this fast‑paced environment, you’ll collaborate across departments, manage documentation for government submissions, and ensure compliance with precision and efficiency. If you’re detail‑oriented, highly organized, and thrive on keeping processes running smoothly, this is an excellent opportunity to grow your career while making a meaningful impact.

• Assist in preparing documentation for government agency requests and proposal submissions.
• Provide administrative and coordination support to the Proposals team and other departments to ensure timely project execution.
• Complete forms, maintain databases, and manage calendar scheduling.
• Prepare and edit documents, reports, and presentations.
• Maintain office supply inventory and process orders as needed.
• Submit questions and clarification requests to clients and internal teams.
• Collaborate with various departments to gather information for client documentation.
• Organize and maintain accurate, up‑to‑date records and files.
• Assemble and ship hard‑copy document binders.
• Ensure all internal and external deadlines are met.

• B.S. degree required; equivalent combination of education and relevant experience may be considered in lieu of degree.
• 1‑3 years of experience providing administrative support in proposal development, contracts administration, or legal operations.
• Proficiency in Microsoft Word and Excel.
• Excellent grammar, technical writing, and editing skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong verbal communication and interpersonal skills with the ability to collaborate with operations team stakeholders, to include Field Operations, Legal, Finance, HR, Safety.
• Exceptional attention to detail, organization, and time management.
• Ability to work overtime to meet project deadlines.

• Familiarity with Adobe Photoshop and Illustrator.
• Experience in disaster response, defense, or construction industries.

This position requires adaptability and a proactive approach to shifting priorities, especially during active project or proposal cycles.

At Ceres, you won’t just have a job, you’ll have a mission. Your work will directly impact the speed and strength of community recovery after disasters.

• A collaborative, mission‑driven culture
• Opportunities for professional growth and advancement.
• The chance to make a lasting difference for communities.

Ceres Environmental Services is proud to be an Equal Opportunity and Aff… All qualified applicants will receive consideration without regard to age, race, color, sex, sexual orientation, gender identity or expression, national origin, religion, disability, pregnancy, genetic information, protected veteran status, or any other status protected by applicable law.

Applicants must be authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Ceres does not sponsor employment‑based visas for this position unless stated otherwise.

E-Verify:
We comply with Federal law by verifying employment eligibility.