Assistant Bursar

Join to apply for the Assistant Bursar role at Ringling College of Art and Design
.

Be among the first 25 applicants.

Get AI-powered advice on this job and more exclusive features.

Current Ringling Employees – Apply for jobs internally using the Workday "Jobs Hub" App from Global Navigation Menu on Workday Home Page.

External Applicants – Click the "Apply" button to complete the external application.

The Assistant Bursar supports the Bursar in managing the operations of student accounts, billing, receivables, and cashiering functions. This role ensures compliance with institutional, state, and federal regulations, while maintaining high standards of customer service for students and families. The Assistant Bursar provides administrative and management support for daily processes, procedures, and related software applications. The position requires sound judgment, experience, and the ability to work under general supervision to achieve departmental goals.

PLEASE NOTE:

The anticipated earliest start date for this position will be January of 2026.

Note:

The following duties are illustrative and not exhaustive. Responsibilities may evolve based on organizational needs, and similar or related tasks may be assigned as necessary. Management reserves the right to assign additional duties as required.

• Financial Appeals Review:
  Serve as the first level of administrative review for student and parent billing concerns.
• Student Account Management:
  Maintain accurate student statements and prepare billing.
• Loan & Aid Processing:
  Credit accounts with alternative loans and assist with importing federal, state, and institutional aid.
• Refunds & Requests:
  Prepare student refunds, post check requests, and manage eRefund batches.
• Deposits & Receipts:
  Reconcile daily deposits, post receipts across systems, process online check deposits, and deliver cash deposits to the bank.
• Payment Plan Reconciliation:
  Reconcile monthly Tuition Pay/Full-Service Payment Plan reports.
• General Ledger Reconciliation:
  Ensure Accounts Receivable aligns with the General Ledger.
• Audit Preparation:
  Prepare housing/board revenue audit schedules.
• Tax Reporting:
  Collaborate with Institutional Technology to ensure accurate 1098‑T data for external vendors.
• Ticket Sales Management:
  Set up and maintain online ticket sales through Transact.
• Policy & Procedure Updates:
  Maintain the Bursar’s Policies and Procedures Manual.
• Student Worker Supervision:
  Assign and oversee student worker tasks.
• Website & Handbook Maintenance:
  Update Bursar sections of the college website and student handbook.
• System Administration:
  Assist with student information system operations, including data input, error resolution, release testing, and system enhancements.
• Cashiering Duties:
  Perform cashier responsibilities as needed.
• Clerical Support:
  Provide filing, copying, phone support, and visitor reception.
• Special Projects:
  Complete projects assigned by the Bursar.
• Department Leadership:
  Assume responsibility for the department in the Bursar’s absence.
• Other Duties:
  Perform additional tasks as required.

Note:

The following knowledge, skills, and abilities are representative but not exhaustive. Candidates may be expected to demonstrate additional competencies relevant to the role. Meeting the listed qualifications does not guarantee job placement or advancement.

• Independent Work:
  Ability to complete assignments with minimal supervision.
• Interpersonal
  
  Skills:
  
  Strong human relations skills to interact with diverse personalities.
• Communication:
  Effective oral and written communication; proficiency in English grammar.
• Mathematical
  
  Skills:
  
  Accurate computations manually and with a ten‑key calculator.
• Work Schedule:
  
  Ability to work regular hours and additional hours as needed.
• Technical Proficiency:
  Skilled in word processing, spreadsheets, and accounting software.
• Report Verification:
  Ability to review and confirm accuracy of reports.
• Accounting Knowledge:
  Working knowledge of accounting principles.
• Office Practices:
  Familiarity with modern office policies and procedures.
• Professionalism:
  Ability…