Receptionist​/Office Administrative Support

Industry: Construction

Compensation: $18-20/hr plus benefits (see below for details about benefits offered)

Location:

Tallahassee, FL (in-office only)

Summary of

Qualifications:

• 2+ years of professional receptionist, administrative, or office support experience
• Proficient with Microsoft Office (Outlook, Word, Excel, and Teams).
• Availability to work Monday - Friday 8:00am - 5:00pm, plus occasional compensated overtime
• Ability to pass background check including criminal and motor vehicle background screening
• Ability to pass a drug test

Allstate began in January of 1986 as a small general contractor with just four employees, $8,000 borrowed capital, and a vision. From day one, we have worked very hard to achieve client satisfaction. Today we are a $50 million+ firm with over 80 employees, offices in Tallahassee, Jacksonville, Ocala, Lynn Haven, and Tampa, Florida, as well as Perry, Georgia. We have grown by delivering on our promises to clients and employees alike.

We are looking for a Receptionist / Office Administrative Support person who is positive team player with a willingness to assist wherever needed.

We are hiring a Receptionist / Office Administrative Support person for our Tallahassee office to handle general receptionist and office tasks. We are seeking a friendly and welcoming individual who will serve as the initial point of contact, both in person and over the phone, ensuring that every Allstate customer enjoys a positive and accommodating experience. This position is responsible for creating a professional first impression, ensuring efficient front office operations, and assisting with daily administrative functions that contribute to the smooth operation of the firm.

We are dedicated to finding someone who fits the culture of our team-- please consider applying if you are someone who:

• Sees the value in providing quality administrative support for a busy office
• Takes initiative and doesn't just wait for direction when they see an issue
• Understands how to prioritize time-sensitive tasks
• Is eager to "raise their hand" by sharing ideas, seeking help, or offering support to others
• Can be flexible and pivot to a new task as needs change
• Is looking for more than just a "job" and wants a stable, long-term career with a company they can grow alongside
• Comfortable interacting with executives, clients, subcontractors, and vendors

If this sounds like you, please read on!

• Answer and route incoming telephone calls in a courteous and professional manner
• Greet clients, subcontractors, vendors, and visitors upon arrival
• Maintain a welcoming, organized, and professional reception area
• Accurately take and promptly relay telephone messages to the appropriate employee
• Provide information and direct visitors to the correct staff or meeting location
• Accept deliveries, packages, and courier shipments

• Distribute checks to subcontractors and vendors upon pickup
• Verify identification and obtain signatures when required for released checks
• Notify Accounting when scheduled check pickups arrive
• Maintain professionalism and confidentiality during all vendor interactions

• Provide administrative assistance to all company departments as needed
• Prepare, scan, copy, print, and organize documents
• Maintain electronic and paper filing systems
• Assist with data entry and record maintenance
• Prepare outgoing mail and distribute incoming mail
• Coordinate overnight shipments & courier services, ensuring they go out as required
• Order and maintain office supplies and break room inventory
• Assist with meeting setup, including room preparation…