Document Control Specialist

At ECR, we consider our employees to be our most valuable asset.

ECR is an expanding company that offers great opportunities for personal career growth to individuals who are committed to lifelong learning and are willing to work hard for a mission that supports the United States of America. Our Company teams up with many of the largest government contractors in the marine and industrial markets, and also leads projects for both defense and civilian interests.

If you are looking for an exciting career with a company where you can advance your skills while receiving fair compensation and a competitive benefits package, then ECR is a good fit for you. Scroll down to see our open positions.

ECR offers our employees a comprehensive benefits package that includes:

• Health, Vision, and Dental Insurance
• Life Insurance (including coverage for Dependents)
• Short and Long-Term Disability Insurance

The Document Control Specialist is responsible for controlling, distributing, tracking, and maintaining technical, contractual, and project documentation supporting U.S. Navy ship repair proposals and contract execution. This position ensures drawings, specifications, work items, technical data, and other controlled documents are current, properly distributed, and traceable while supporting the secure handling of CUI, CDI, company proprietary information, and other restricted information.

Essential Functions:

• Promptly escalate and/or report suspected unauthorized access, loss, misdirection, improper sharing, marking discrepancies, cyber incidents, or other potential compromise to the designated IT Security, Estimating, Contracts, and management points of contact.
• Maintain document registers, revision histories, distribution records, transmittals, acknowledgments, and other records necessary to provide document traceability.
• Support proposal, planning, subcontractor activities, and execution teams by creating CD packages for drawings, specifications, work items, technical data, planning information, and other protected contract information.
• Maintain and periodically review the job’s active subcontractor access list with responsible Project Manager and initiate removal of access following bid completion, subcontract completion, personnel changes, termination of need-to-know, or other triggering events.
• Support internal reviews, customer inquiries, CMMC assessments, cybersecurity assessments, and audits by producing accurate document-control and access records within the scope of assigned responsibility.
• Protect company proprietary and third-party information governed by contractual restrictions in addition to Government CUI/CDI and verify required approvals and access requirements before releasing CUI/CDI.
• Use approved systems and secure methods to send, store, and share CUI/CDI.
• Check documents required for CUI, CDI, distribution, and other control markings and refer questions or unclear markings to the appropriate manager.
• Maintain the controlled files and tracking log for CUI/CDI provided to subcontractors and review/update subcontractor document-access records. Coordinate removal of access when the authorized need ends.
• Coordinate document-control activities with Estimating, Contracts, Procurement, IT, Project Management, and other departments as required, including assisting with the preparation, tracking, and submission of contractually required reports and deliverables to the Government.
• Perform other related duties as assigned.

QUALIFICATIONS:

• High school diploma or equivalent required;
  Associate’s degree, plus 2 years of experience or bachelor degree preferred.
• Two or more years of document control, records management, contracts/procurement administration, security administration, or comparable experience…