Legal Administrative Coordinator

Nassau County Board of County Commissioners

Yulee, FL 32097

Nassau County is 726 square miles of natural beauty located in the northeast corner of Florida along the Atlantic Ocean and Interstate 95. With 13 miles of pristine beaches, hundreds of miles of rivers, historic downtown Fernandina Beach, and an expanding economy. The combination of rich history, rural charm, natural resources, quality-of-life, and proximity to strategic installations provides Nassau County with unparalleled potential.

Part of the Jacksonville Metropolitan Area, Nassau County has a population of 101,501 and a regional population of 1.6 million, the Florida Bureau of Economic and Business Research (BE ) estimates that Nassau County grew by 4.92% last year ranking as the 4th fastest-growing county, by percent growth, in Florida [2nd among counties with a population of at least 80,000].

BE  predicts Nassau County will be the sixth fastest-growing county in the State of Florida over the next 10 years with a projected population expansion of 33% resulting in over 121,600 people calling Nassau County home.

Performs a variety of routine to complex legal administrative, secretarial, clerical, paralegal and accounting work to maintain efficient and effective legal office operations. May supervise and review the work of subordinate clerical personnel as assigned.

• Provides routine to complex administrative support to the County Attorney’s Office, which may include, but is not limited to preparing, reviewing and revising contracts, ordinances, and legal documents, taking and transcribing dictation and meeting minutes; scheduling appointments; and maintaining office calendars.
• Creates and maintains all litigation files and the preparation of legal pleadings.
• Assists in the preparation, review, and coordination of County meeting agendas and public notices.
• Composes, types, prepares, files, copies and/or transmits a variety of documents, including but not limited to legal pleadings, correspondence, notices, reports including research and compilation of information and data for reports; memos; logs; financial reports; technical reports; spreadsheets; matrices; personnel forms; and reports required by regulatory agencies and the County etc.
• Demonstrates knowledge of modern law office practices and technology; participates in continuing education of same.
• Demonstrates knowledge of legal terminology, documents and procedures.
• Demonstrates knowledge of civil rules and procedures.
• Manages personnel functions, including but not limited to processing payroll as requested; tracks time worked/leave taken; prepares job position requests and employee transmittals as requested.
• Assists in compilation of public records for the County Attorney’s Office in response to public records requests.
• Oversees and participates in the preparation and maintenance of financial records including the preparation of invoices for payment, requisitions, budget transfers, check requests, travel vouchers; and various financial statements and reports, etc.
• Performs routine bookkeeping/accounting work as required, including assisting with budget preparation, processing and/or preparing invoices, processing requests for payment, preparing cost estimates, balancing statements, maintaining various accounts, maintaining petty cash, preparing requisitions, budget transfers, check requests, travel vouchers, bank deposits, collecting and receipting various payments, etc.
• Performs a variety of routine legal and clerical duties as required, which may include but are not limited to copying and filing documents, retrieving archived documents, sending and receiving faxes, entering computer data, and processing daily mail.
• Supervises the work of subordinate personnel as requested;…