Administrative And Finance Assistant
Listed on 2026-10-17
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Administrative/Clerical
Office Administrator/ Coordinator, Finance Assistant, Bookkeeper/ Accounting Clerk, Business Administration
Administrative and Finance Assistant (In-person, Part-Time, Permanent) Organization
SPAACES
- Nonprofit Contemporary Art Organization
Wed
- Sat. 9 AM - 4 PM and events, approx. 20-28 hours / week. $25 - $27 / hour
SPAACES is a non-profit foundation in Sarasota, Florida, dedicated to supporting contemporary artists through affordable studios, curated exhibitions, and collaborative art programming. The organization fosters an encouraging, creative environment where professional artists can develop their practice and connect with the local community. SPAACES' mission is to advance contemporary art, empower artists, and contribute to social change while strengthening a vibrant arts ecosystem.
Team members have the opportunity to work closely with artists, arts professionals, and community partners. More information can be found and via on Instagram.
The Administrative and Finance Assistant is a contract, on-site role based in Sarasota, FL. This position supports day-to-day administrative and financial operations, including maintaining records, preparing invoices, tracking payments, and assisting with budget monitoring. The role involves coordinating schedules, organizing documents, supporting exhibition and program logistics, and communicating with artists, vendors, and community partners. The assistant may help with donor and membership records, basic reporting, and the preparation of materials for board meetings.
This role works closely with leadership to ensure efficient office operations and accurate financial processes that support SPAACES' mission.
- Demonstrated skills in basic accounting, bookkeeping, and financial record-keeping.
- Experience with Quick Books Online and CRM management preferred
- Experience with Google Workspace (Drive, Sheets, Gmail, Calendar)
- Strong organizational, time management, and administrative support abilities.
- Effective written and verbal communication skills, including professional email and document preparation.
- Attention to detail and accuracy when handling financial data and important documentation.
- Ability to work on-site in Sarasota, FL and collaborate with a small team and diverse group of artists.
- Previous experience in non-profit administration, arts organizations, small business operations or bookeeping is beneficial.
- Associate's or Bachelor's degree in Business, Finance, Arts Administration, or a related field is preferred, or equivalent practical experience.
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