Temporary Office Admin - Non Exempt
Job in
Sunset Corners, Miami-Dade County, Florida, USA
Listed on 2026-10-22
Listing for:
Charter School Associates Inc
Seasonal/Temporary
position Listed on 2026-10-22
Job specializations:
-
Administrative/Clerical
Education Administration, Administrative Management -
Education / Teaching
Education Administration
Job Description & How to Apply Below
If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.
Temporary Office Admin - Non ExemptMiami, FL, US
Salary Range: $16.00 To $19.00 Hourly
Job Duties:
Daily Operations
- Create and forward weekly Look Ahead to the Principal
- Provides secretarial support to Principal
- Maintains all aspects of the principal’s schedule
- Assists Administrative team
- Records messages to the Principal and keeps log of same
- Schedules meetings and appointments
- Sorts and delivers mail for the Principal
- Regularly checks Principal voice mail
- Assists Principal in keeping updated with filing of all documentation, reports, correspondence, etc.
- Maintains updated faculty list
- Maintains updated phone list
- Maintains up-to-date substitute list and provides same to faculty.
- Maintains school calendar
- Responds to requests for information
- Sorts and date stamps all incoming mail to Principal and Assistant Principal
- Assists with maintaining and processes teacher certification information in Excel format
- Maintains filing system as well as set of locked confidential files.
- Process Out-of-Field Waivers and documents same on Excel spreadsheet
- Prepare Board Meeting documentation
- Organizes and sets up for Board meetings and all meetings lead by the principal
- Posts mandatory notice for Board meetings
- Trains substitutes and coordinates them for teachers
- Handles club and field study paperwork and processing
- Monitors Charter Tools for monthly items that come due
- Assists with audit preparation
- Maintain and disseminate Leadership Team packet information to Administration
- Maintain and process safety drill documents (Fire drill, lockdown, tornado)
- Maintain accident reports on students and staff
- Manage Teacher Lead Money program
- Fill in for Receptionist when needed
- Lunch duty schedule when needed
- Various duties as assigned by the principal
- Maintain Emergency Management Plan information and “Go Bag”
- Assists with Impact Aid form and attends trainings
- Distributes school-wide email as approved by Principal
- Maintains inventory for office materials and orders as needed
- Mandatory attendance at all staff meetings
- Prepares meeting agendas
- Responsible for taking minutes and distributing same for all required meetings in a timely manner
- Mandatory attendance at all Open Houses, Lottery, and other similar events
- Welcomes visitors and arranges for their comfort and screens unexpected callers
- Performs such other tasks and assumes such other responsibilities as the principal may from assign time-to-time.
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