Business Operations Support Specialist

We are seeking a Business Operations Support Specialist to provide administrative and operational support to the Deputy Director of Tallahassee and Affiliated Operations and the companies supported by the Tallahassee office. This position may be structured as part‑time to full‑time, depending on the selected candidate’s availability, experience, and the needs of the office. The role suits an organized, service‑oriented professional who enjoys managing details, coordinating across teams, and helping multiple businesses operate efficiently.

• Process expense reports for affiliated companies, reviewing coding, business-purpose descriptions, supporting documentation, and receipts for accuracy.
• Maintain accurate business records and operational reporting for affiliated companies.
• Serve as a day‑to‑day operational liaison for affiliated companies, coordinating requests across Operations, Finance, and Contracts and ensuring items are routed to the appropriate team members.
• Assist with developing and documenting repeatable operational workflows as affiliated companies transition into shared systems, supporting consistent and efficient operations as the portfolio grows.

• Submit check requests and payment documentation through the designated internal platform as needed.
• Maintain organized electronic records and documentation for the affiliated companies.
• Support Finance by coordinating missing receipts, W-9s, approvals, and coding documentation to help ensure timely and accurate financial processing.

• Provide general administrative support to the Deputy Director – scheduling, meeting preparation, document routing, and follow‑up tracking.
• Coordinate and manage conference and event registrations.
• Coordinate business travel and related logistics for the Deputy Director and affiliated company needs.

• Assist with onboarding and offboarding technology‑related requests for affiliated company staff, coordinating access across required business systems and platforms.
• Support adoption of internal operational systems and help document standard operating procedures.
• Assist with special projects and other administrative duties as assigned.

Able to manage multiple tasks and shifting priorities across several affiliated companies while meeting deadlines. High level of professionalism and confidentiality.

• Bachelor’s degree or equivalent combination of relevant education or experience.
• Demonstrated experience in an administrative, coordination, operations, or professional support role.
• Strong organizational, communication, and time‑management skills.
• Ability to manage multiple priorities, meet deadlines, and maintain attention to detail.
• Ability to work independently, exercise sound judgment, and handle confidential information with professionalism.
• Proficiency in Microsoft Office, including Outlook, Teams, Word, and Excel.

• Coordinating multiple projects, responsibilities, teams, clients, or business functions.
• Processing expense reports, payment documentation, financial records, or similar administrative processes.
• Providing support for multiple companies, departments, teams, or business units.
• Coordinating meetings, travel, events, and other business logistics.
• Developing, documenting, or maintaining administrative processes and procedures.

Applicants must be authorized to work in the United States

We are currently unable to sponsor or take over sponsorship of an employment visa.

Pay Range: $48,000–$50,000

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