Project Administrator

Project Administrator I

The Project Administrator I will be responsible for providing support to the project staff by assisting in the day-to-day operations of the project team, on projects up to $5M with 50-100 onsite employees.

• Ensures accurate employee time tracking on a weekly basis, including obtaining approval for any timesheet discrepancies, as well as timely submission to the Payroll processor.

• Properly maintains and procures office supplies with Management approval.

• Assists in the new hire onboarding process and processing of IT hardware & permissions requests.

• Responsible for the maintenance of the electronic project files.

• Assists the Team in invoice coding and approvals, upon request.

• Requests and tracks sub insurance certificates.

• Prepares and submits client billings and lien releases.

• Obtains and submits any client-specific contractual requirements (i.e. city license, contractor's license, certificate of insurance, emergency phone list, other SI department's safety program, drug awareness program, and SDS sheets for jobsite).

• Assists project team with applying for permits and scheduling inspections (if applicable).

• Compiles submittal and O&M/start-up books, as requested by Project Managers.

• Reviews and distributes documents/correspondence to field personnel and other key parties.

• Effectively & accurately communicate relevant project information to project team.

• Reconciles tool and rental equipment list (if applicable).

• Manages parking pass process (if applicable).

• Other duties as assigned.

• High School diploma or GED equivalent.

• 3+ years of administrative experience.

• Must be proficient in Microsoft Word, Excel and Outlook.

• Effective verbal and written communication skills.

• Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.

• Versed in the industry and the Company's competitors.

• Ability to multitask and perform duties outside of the scope of work when necessary.

• Construction administrator experience.

• College-level coursework and/or two years' experience in construction management.

• Construction billing experience, AIA billing/Textura is ideal.

• Experience with Oracle/JD Edwards.

• Experience with Procure and/or Tri Build, a plus.

0-5% of time will be spent traveling to job site(s)/office location.

• Prolonged periods of sitting at a desk and working on a computer.

• Repeating motions that may include the wrists, hands and/or fingers.

• Light work that includes adjusting and/or moving objects up to 20 pounds.

Pay Range USD $21.12 - USD $28.19 /Hr.

ENFRA is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.