Closing Coordinator

We are seeking a detail-oriented Closing Coordinator for a direct hire opportunity in Sarasota, FL. This role supports the transaction process from fully executed contract through closing, coordinating with buyers, sellers, sales representatives, banks, DMV offices, and internal closing team members to keep deals moving forward.

The Closing Coordinator plays a key role in ensuring documents, titles, lien releases, DMV paperwork, and completion packets are accurate, organized, and completed on time. This is a great opportunity for someone who enjoys being the central point of coordination, thrives in a fast-paced environment, and takes pride in delivering excellent customer service.

This team offers a collaborative, process-driven work environment where strong communication, accountability, and teamwork matter. You will be supported by established systems, training, and team members who are focused on successful closings and helping one another succeed.

• Coordinate closing activity between buyers, sellers, sales representatives, banks, DMV offices, and third-party vendors to support timely and accurate closings.
• Prepare, review, track, and submit DMV paperwork, title documents, lien releases, duplicate title requests, and completion packets.
• Follow up daily with banks, DMV offices, and other parties to confirm title, lien release, and document status within required timelines.
• Open and process incoming mail, assign title and lien release documents to the appropriate deal folders, and update deal notes and staging details.
• Assist the closing team with notarizing documents, sending USCG paperwork, printing electronic titles, and resolving missing or incomplete documentation.
• Maintain accurate records of all communication, document activity, and deal progress to ensure all parties remain informed.

Schedule is designed as Monday through Friday, with occasional evening or weekend attention required depending on deal needs.

• Coordinate multiple active closings from contract execution through final completion.
• Manage DMV paperwork, title processing, lien releases, duplicate title requests, and completion packets.
• Follow up with banks, DMV offices, customers, sales representatives, and vendors to move transactions forward.
• Maintain accurate deal notes, document records, and communication history in internal systems.
• Bachelor’s degree and/or 2+ years of experience in sales, customer service, operations, transaction coordination, or a related support role.
• Strong customer service mindset with a high level of professionalism, follow-through, and accountability.
• Ability to manage a high volume of active deals, especially during busy seasons.
• Comfortable using technology, including Google products, file downloads, attachments, scanning, document uploads, and learning new software systems.
• Strong attention to detail when reviewing titles, lien releases, DMV forms, and closing documents.
• Excellent written and verbal communication skills, including the judgment to know when a phone call, email, or escalation is appropriate.
• Proactive work style with the ability to identify issues early, follow up consistently, and keep transactions on track.
• Ability to remain professional and composed when working with multiple stakeholders and time-sensitive situations.

• Prior experience with DMV paperwork, title processing, lien releases, notarized documents, or closing documentation.
• Experience supporting sales, real estate, automotive, marine, lending, or transaction-based operations.
• Notary experience or willingness to assist with notarizing documents when needed.
• Experience working in a fast-paced environment with multiple deadlines, active…