Executive & Data Operations Specialist
Listed on 2026-10-31
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration -
Business
Office Administrator/ Coordinator, Business Administration
Job Title
Executive & Data Operations Specialist
# of Hires Needed
1
Security Clearance Required
Secret
Work Location
Eglin Air Force Base, FL
Job Type
Full-time
Exemption Type
Exempt
Education
High School Diploma / GED
Experienced (Non-Manager)
Category
Hourly/Annual Rate
Job Description
Executive & Data Operations Specialist
Eglin Air Force Base, FL
Open Position Request Number: R-AJ-26
CLASSIFICATION:
Executive & Data Operations Specialist
GRADE:
Exempt
REPORTS TO: GM/Deputy GM
ESSENTIAL FUNCTIONS: The Executive & Data Operations Specialist provides dedicated, dual-function support to the E-OMS Program Leadership, dividing their time equally between high-level Executive Administration (50%) for the General Manager (GM) and Deputy General Manager (DGM), and Contract Data & Reporting Support (50%).
This position serves as the operational linchpin for the executive office, handling executive calendar orchestration, official customer outreach, protocol-sensitive correspondence, and contract administrative workflows. Simultaneously, the specialist maintains vital contract databases, generates recurring program status reports, and ensures data integrity across program operations.
The incumbent will be responsible for the monitoring, editing and maintenance of various Business Office applications to include the manning baseline, dashboards and other contract performance measures. Will need to be able to manage their time well, identify out of date processes and improve processes, work well with a diverse team and have a basic EOMS contract knowledge and process improvement background.
At times this position may be required to work independently and be responsible for confidential material.
GENERAL DUTIES: The Executive & Data Operations Specialist duties include:
Executive Administrative Support (Approx. 50%)
- Executive Calendar & Office Operations: Manage schedules and appointment calendars for the GM and DGM, proactively resolving scheduling conflicts and prioritizing high-level operational matters.
- Visitor & Meeting Coordination: Coordinate official customer visits, program audits, government/client stakeholder sessions, and subcontractor meetings. Handle site access badging, facility logistics, conference room preparation, and hospitality.
- Customer & Stakeholder Outreach: Serve as a professional liaison and primary interface for executive communications with client representatives, contract program managers, industry partners, and internal staff.
- Executive Correspondence & Communications: Draft, proofread, and standardize memoranda, formal briefings, letters, and executive announcements emanating from the GM and DGM offices.
- Contract Organizational Charts: Continuously maintain and publish updated E-OMS program organizational charts, seating charts, and key personnel matrices to reflect real-time staffing changes, subcontract personnel adjustments, and vacancies.
- Travel & Expense Coordination: Prepare executive travel itineraries, coordinate off-site program visit logistics, and compile expense and travel voucher reports in accordance with contract guidelines.
- Contract Database Maintenance: Maintain, update, and audit E-OMS Baseline database, master trackers, spreadsheets, and shared information, ensuring data hygiene, consistency, and completeness.
- Timecard Audit & Validation: Facilitate contract labor compliance by conducting regular reviews and validations of program timecards, proactively checking for charge code errors, or missing/overdue approvals prior to formal payroll/billing processing.
- Recurring & Ad-Hoc Reporting: Extract raw data to compile and format weekly, monthly, and quarterly operational summaries, contract deliverables, performance metric rollups, and ad-hoc status decks for the GM, DGM, and customer review.
- Data Verification & Auditing: Conduct routine checks across administrative and operational files to identify and rectify discrepancies, duplicate entries, mismatched records, and formatting anomalies.
- Information Architecture & Records Management: Organize and manage electronic filing systems, contract deliverable libraries, and collaborative directories (Microsoft SharePoint / Teams / Cloud drives) to ensure immediate retrieval during internal or customer audits.
- Process Documentation: Maintain standard operating procedures (SOPs) for data capture, timecard verification checkpoints, report compilation methods, and organizational chart…
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).