Administrative Assistant

Administrative Assistant# Administrative Assistant Hot Job Maintenance Bldg - Lecanto, FL 34461## Overview Position Type Full Time Job Shift Any## Description|  |  |  || --- | --- | --- ||  |  |  ||  |  |  |1.
Performs all secretarial duties for the Fleet and Facilities Director including:
1. Filing
2. Copying
3. Emailing
4. Download information from Internet
5. Develops and maintains DOT and Facilities logs.
6. Administrative support
7. Typing for the Fleet and Facilities Director as needed.
3. Assists in the overall management of the Fleet and facilities office.
This includes:
1. Insuring a smooth flow of all documentation in and out of the Fleet and Facilities office
2. Answering telephones and taking detailed messages.
3. Writes work orders and assists in assigning them in a prioritized sequence.
4. Interacts with the KEY’s staff as well as vendors on a daily basis.
5. Emptying and filing mail bags
6. Participates in the yearly master inventory.
7. Orders office supplies as necessary.
2. Maintains all DOT files
3. Assists the Fleet and Facilities staff with major events such as “Field day” and the “Run for the money”4. Maintains Excel spreadsheets and Vehicle and DOT Maintenance logs.
5. Schedules appointments with vendors.
6. Maintains positive relations with vendors, KEY staff and its clients.