Office Administrator - HR Co-ordinator

This position combines office administration, front office support and HR coordination. The role works closely with site leadership and company HR, payroll and benefits providers. Hiring decisions, compensation changes, formal employee relations matters and disciplinary actions remain with authorized management and HR personnel.

The position handles sensitive employee and business information. Confidentiality, accurate records and appropriate access to information are essential.

Work takes place primarily in an office within an active manufacturing facility, with regular interaction on the production floor. Site safety and visitor access procedures apply.

• Serve as the first point of contact for visitors, vendors, incoming calls and general office inquiries
• Coordinate visitor scheduling, check-in and notifications in accordance with site access procedures
• Keep the front office organized, professional and ready to support daily operations
• Manage office supplies, equipment, mail, shipping and administrative service providers
• Coordinate meetings, calendars, travel arrangements and employee events
• Maintain contact lists, shared calendars and organized administrative records
• Track office service requests and follow through until issues are resolved

• Coordinate job postings, interview schedules and candidate communications with hiring managers and company HR
• Track hiring actions and help keep candidates and managers informed of next steps
• Coordinate approved pre-employment screening and required new-hire documentation
• Prepare orientation schedules and help new employees understand company procedures and available resources
• Work with IT, security and supervisors to ensure equipment, workspace and approved access are ready before employees arrive
• Track onboarding completion and follow up on outstanding items
• Help create a welcoming, organized first-day experience for new employees

• Serve as the local point of contact for routine employee questions and coordinate with company HR, payroll and benefits providers
• Maintain accurate, confidential personnel records and supporting documentation
• Support benefits enrollment and connect employees with the appropriate resources
• Track required training, policy acknowledgments and employee documentation
• Coordinate administrative support for performance review cycles and approved personnel changes
• Handle employee questions professionally and elevate sensitive concerns promptly
• Coordinate offboarding paperwork, equipment returns and access removal with responsible teams
• Support consistent communication and application of established company procedures

• Review timekeeping records for missing entries, discrepancies and outstanding supervisor approvals
• Work with employees and supervisors to resolve issues before payroll deadlines
• Maintain attendance and leave records and flag discrepancies for supervisor review
• Submit approved payroll changes and supporting documentation through established processes
• Help employees resolve routine timekeeping and payroll questions
• Maintain clear records of corrections and approvals

• Prepare purchase requests and track approved office and employee-support purchases
• Organize invoices, receipts, expense reports and supporting records for finance review
• Confirm required documentation and approvals are complete before submission
• Coordinate with vendors and internal teams to resolve billing or documentation discrepancies
• Track recurring office expenses and service renewals
• Maintain purchasing and expense records in accordance with company procedures

• Support…