Operations & Mgmt Consultant - Ses

866439 - OPERATIONS & MGMT CONSULTANT I - SES -

Requisition No: 866439
Agency:
Commerce

Working Title:

866439 - OPERATIONS & MGMT CONSULTANT I - SES
- JOB TYPE: FULL TIME / Selected Exempt Service

POSITION LOCATION:

Tallahassee, FL (relocation benefits are not available for this position)

This position is under the direct supervision of the Labor Market Statistics (LMS) Bureau Chief. The incumbent assigned to this position independently performs varied administrative work for the bureau. This position performs a full range of administrative support under limited supervision of the Chief of Labor Market Statistics. Assists Bureau Chief with completing administrative functions. Duties include administrative and clerical functions such as preparing correspondence and reports, assisting management with travel arrangements, and purchasing.

Serves as the P-card holder for purchasing and the personnel liaison for the Bureau of LMS.

Independently handles and coordinates assignments from the management staff within LMS. Merges documents submitted by staff managers to one consolidated response. Monitors the Chief’s e-mail correspondence by highlighting priorities and maintaining staff assignments and due dates. Maintains the Chief’s calendar and scheduling and handles preparation for meetings.

Establishes and maintains a database to track projects and assignments along with due dates to ensure that they are processed and completed timely. Develops and maintains a comprehensive database on personnel in Excel to monitor personnel activity. Maintains position descriptions to ensure that personnel actions are timely. Creates vacancy announcements and monitors activity regarding the hiring process, including collection of applications, creating spreadsheets for analysis of candidates, conduct background and reference checks and process personnel paperwork for the hiring package.

Coordinates travel activity for LMS staff and manager. This includes ensuring that travel authorizations, travel arrangements, and travel reimbursements are properly prepared to ensure compliance with established procedures. Makes travel arrangements and prepares travel authorizations and reimbursement vouchers. Maintains data for travel reports as needed.

Compiles data from managers on outstanding monthly accomplishments and submits regular reports to agency leadership after the Bureau Chief’s review.

Compiles information from Bureau program areas for the Workforce Information Grant annual report.

Coordinates, and manages the Purchasing Card Program for Labor Market Statistics. Reviews reports for inappropriate activity. Maintains all applicable receipts or sales slips for reconciliation and to validate charges. Follows all state purchasing laws including using certified minority merchants, recycled products, quotes, bids, etc. Ensures that all approved transactions are validated and paid within the billing cycle.

• Knowledge of the methods of data collection and analysis.
• Knowledge of HR policies and procedures.
• Knowledge of administrative/office procedures and systems.
• Knowledge of current statutes, rules, regulations, and policies and procedures regarding time and attendance.
• Knowledge of current statutes, rules, regulations and policies and procedures regarding travel.
• Knowledge of statutes, rules, regulations and policies and procedures regarding personnel matters, purchasing, travel and business practices.
• Knowledge of current statutes, rules, regulations, and policies and procedures regarding time and attendance and process timesheets as necessary.
• Knowledge of current statutes, rules, regulations and policies and procedures regarding travel.
• Ability to always maintain confidentiality.
• Ability to conduct fact-finding research.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, and purchasing.
• Ability to organize data into logical format for presentation in reports, documents, and other written materials.
• Ability to utilize problem-solving techniques.
• Ability to understand and apply applicable rules, policies and…