Contracts & Procurement Manager

Position:
Contracts & Procurement Manager

Department:
Finance

Reports to:

Assistant Finance Director with co‑reporting to the Finance Director

Emergency Classification:
Essential

FLSA Classification:
Exempt

Pay Grade: 113

Town of Fort Myers Beach is seeking an experienced and detail‑oriented Contracts & Procurement Manager to join our team. This position plays a key role in ensuring the Town’s purchasing and contracting processes are transparent, efficient, and compliant with applicable laws and policies.

• Comprehensive health insurance with 100% employee premium coverage and 50% dependent coverage.
• Life insurance, short‑ and long‑term disability, gym membership reimbursement.
• 26 days PTO, 14 paid holidays, flexible scheduling.
• Immediate vesting 401(a)/457(b) pension plan.

The Contracts & Procurement Manager is responsible for overseeing and managing the Town’s contract administration and procurement functions, ensuring compliance, efficiency, and fiscal controls.

• Primary point of contact for contract and procurement activities, assisting departments.
• Draft, review, and coordinate routing of contracts, amendments, renewals.
• Maintain centralized tracking of contract records and deliverables.
• Lead solicitation process: draft RFP, ITB, RFQ, ensure documentation compliance.
• Coordinate bid postings, evaluations, tabulations, and award documentation.
• Collaborate with Finance Department for budgets, funding, grant compliance.
• Monitor vendor performance and contract compliance, addressing deficiencies.
• Participate in long‑term planning for procurement scheduling and contract forecasting.
• Assist with vendor evaluation, bid tabulations, award documentation for accuracy and timeliness.
• Track key contract dates (renewals, expirations, deliverables, insurance).
• Identify and communicate contract risks and opportunities to leadership.
• Lead development and implementation of procurement and PO processes, including accounting system workflows.
• Coordinate with legal staff for compliance with laws, policies, risk mitigation.
• Create and update SOPs, templates, checklists for standard practices.
• Prepare regular reports for Finance and Executive Leadership on status and compliance.
• Support annual audit process by providing documentation.
• Provide training to staff on procurement policies and contract standards.
• Identify opportunities to improve procurement efficiency and vendor accountability.
• Attend assigned meetings and perform emergency response tasks as directed.

Education, Certification, and

Experience:

• Bachelor’s degree in public administration, finance, business, legal studies, or related field.
• Minimum three years of contracts management or procurement experience in public sector or compliance setting.
• Municipal or government operations experience preferred.
• NIGP-CPP certification highly desirable.
• Florida Certified Contract Manager highly desired.

Knowledge, Skills, and Abilities:

• Public sector contracting, procurement practices, and regulatory compliance.
• Understanding of Town Procurement Ordinance and ability to enforce it.
• Municipal budgeting, basic accounting, project coordination.
• Contract structure, key terms, lifecycle management.
• Competitive solicitation processes and vendor selection.
• Strong organization, time management, attention to detail.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office and learning ERP systems.
• Ability to develop SOPs and templates.
• Effective interpersonal and collaboration skills.

Physical Requirements: Some standing, bending, lifting up to 20 lbs; extended desk work.

The Town of Fort Myers Beach is an Equal Opportunity Employer and a Drug‑free Workplace.

Veterans’ Preference is provided per Florida Department of Veterans' Affairs guidelines.

Pre‑employment drug screening and background verification required.