Construction Procurement Specialist

Nassau County is 726 square miles of natural beauty located in the northeast corner of Florida along the Atlantic Ocean and Interstate 95. With 13 miles of pristine beaches, hundreds of miles of rivers, historic downtown Fernandina Beach, and an expanding economy. The combination of rich history, rural charm, natural resources, quality-of-life, and proximity to strategic installations provides Nassau County with unparalleled potential.

Part of the Jacksonville Metropolitan Area, Nassau County has a population of 91,113 and a regional population of 1.6 million, the Florida Bureau of Economic and Business Research (BE ) estimates that Nassau County grew by 4.92% last year ranking as the 4th fastest-growing county, by percent growth, in Florida [2nd among counties with a population of at least 80,000].

BE  predicts Nassau County will be the sixth fastest-growing county in the State of Florida over the next 10 years with a projected population expansion of 33% resulting in over 121,600 people calling Nassau County home.

This position is responsible for managing and executing procurement activities specific to construction projects, capital improvements, and related professional services. Ensures compliance with applicable laws, policies, and procedures while supporting departments in securing qualified contractors, vendors, and consultants. Serves as a subject matter expert in construction procurement, providing guidance, developing solicitations, and facilitating the solicitation process through contract approval.

Develops, issues, and manages Invitations to Bid (ITB), Requests for Proposals (RFP), and Requests for Qualifications (RFQ) for construction and capital projects.

Coordinates pre-bid/pre-proposal meetings, addenda, and vendor inquiries.

Ensures solicitations clearly outline project scope, bonding, insurance, and statutory requirements.

Drafts contracts in compliance with procurement policies.

Reviews, processes, and manages contracts, amendments, work authorizations and contract change orders by reviewing submissions, approving contracts that meet standards, and collaborating with departments to adjust when needed.

Reviews contractor insurance certificates, bonds, affidavits, and supporting documentation prior to contract execution.

Collaborates with County departments to align procurement with project schedules and budgets.

Provides procurement timelines, milestones, and updates to project teams and leadership.

Facilitates solicitation evaluation process and debriefings.

Ensures procurement activities follow applicable statutes, ordinances, and County procurement policy.

Reviews and applies requirements for performance and payment bonds, and bid bonds.

• Reviews, plans, and prioritizes daily, weekly, and monthly work assignments to meet the operational goals of the Department.
• Develops an understanding of legal issues to determine appropriate level of engagement by legal staff.
• Revises procurement templates and forms, as necessary.

Promotes open competition, transparency, and fair evaluation processes.

Educates vendors on County procurement requirements and encourages participation from local businesses.

Serves as a resource to departments and vendors regarding procurement procedures, contract compliance, and construction procurement best practices.

• Collaborates with County department’s staff to continuously improve the contracting and procurement process.
• Develops policy and procedure recommendations for continuous improvement of solicitation and contracting processes.
• Provides support in resolving issues and discrepancies; maintains communication with internal customers providing support and timely information.
• Assists in the overall…