Capital Projects and Contracts Coordinator

Location: Land O' Lakes

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Summary The Capital Projects and Contracts Coordinator provides procurement requisition entry, contract administration, financial administration, and operational coordination support across the Speros FL campus – a 775-acre, mixed-use life science campus development in Pasco County, Florida. This position coordinates vendor onboarding, contracts, purchase order request, and invoice processing activities by gathering, maintaining, and submitting the documentation, data, and approvals required by Procurement and Contracting teams through corporate ERP and financial systems.

Initiates contracts and maintains contract status and document execution through Evisort and Docu Sign. Compiles reimbursement packages, obtains approvals and submissions to FDOT and Pasco County in support of active construction and infrastructure work streams. The role serves as the primary point of contact for campus operations vendors. Ensures diversity compliance reporting and performs notary functions. This position supports the Design & Construction, Real Estate, and Finance functions and warrants a high degree of organizational discipline, discretion, and professionalism in all interactions with internal leadership, contractors, vendors, consultants, and agency partners.

Responsibilities Contract Administration & Procurement Coordinate contract initiation, review, approval, execution, and tracking activities.

Support purchase order and requisition processing through corporate procurement systems.

Monitor contract and purchase order status, including renewals, amendments, expirations, and closeouts.

Maintain accurate contract, procurement, and project documentation.

Financial & Project Administration Review, process, and track invoices and payment requests.

Support project budget administration and financial reporting activities.

Research and resolve invoice and payment discrepancies with vendors and internal stakeholders.

Monitor project commitments and maintain accurate financial records.

Vendor & Operational Coordination Serve as a primary administrative contact for vendors supporting campus operations and construction activities.

Coordinate vendor onboarding documentation and approval processes.

Maintain organized vendor records and ensure compliance with organizational requirements.

Support bid solicitation and small project coordination activities.

Compliance & Reimbursement Support Assist with preparation and submission of reimbursement documentation to external funding agencies.

Support diversity compliance reporting and subcontractor tracking activities.

Maintain project documentation to support audit, reimbursement, and regulatory requirements.

Perform notary services as needed for contracts and project-related documentation.

Minimum Qualifications High School Diploma or GED.Three (3) years of experience in procurement, contract administration, accounts payable, finance support, or a related business operations function.

Experience working within an ERP, procurement, or financial management system.

Strong organizational, time management, and problem-solving skills.

Demonstrated ability to manage multiple priorities with accuracy and attention to detail.

Proficiency with Microsoft Office applications, including Excel,…