Senior Analyst, Department of Safety, Security, and Emergency Preparedness

Job Profile Summary

Under limited supervision, this position assists in managing all fiscal activities related to the Department of Safety, Security, and Emergency Preparedness. Responsibilities include assisting the Support Services Division Captain with capital and operational financial tasks, including budgeting and accounting activities; processing requisitions, PO’s, invoices and payment packages; specialized recordkeeping, database management and/or specified information gathering projects and tasks, compliance assurance, ad-hoc reporting, and a wide range of highly complex associated administrative, fiscal, and planning activities.

Coordinates assigned activities with other departmental areas, departments, campuses and district offices. Performs related work as directed.

• Bachelor's degree in accounting, or other business‑related fields. Master’s degree preferred.

• Six years of relevant experience.
• An equivalent combination of experience and education may be considered where applicable.

• Daily 35%:
  Oversee the review, compilation, and payment submittal of payment requests, coordinating with Managers and Administrative Staff to ensure accurate and timely approvals of payments.
• Daily 20%:
  Monitor the recording of the DSSEP financials. Determine and communicate the appropriate procedures for budget and accounting record preparation, research of transactions, and reporting. Reconcile and resolve problems related to operational, capital, and special project accounts.
• Bi-Weekly 10%:
  Manage all project job revenue and cost reports, working with the Support Services Captain, Project Managers and Accounting/Finance to properly utilize all actual and forecasted information to create, maintain and update effective project revenue and expense reporting for all stakeholders.
• Bi-Weekly 10%:
  Analyze trends in key performance indicators impacting fund balances across all funding sources including all areas of revenue and expenses. Provide variance analysis of actual results as compared to budget, highlight key points within budget cycle to assist with operational changes and action.
• Daily 10%:
  Develop a comprehensive understanding of the business with the ability to proactively provide and analyze data before it’s requested and gather agreement with all partners on relevant issues. Effectively able to communicate project cost information to operations and field leadership, as well as develop executive level reports and presentations.
• Daily 5%:
  Understand operational processes that impact the integrity of the controls and procedures related to all financial and project costing systems. Work with DSSEP Senior Management and department leaders to fix inefficient processes and improve the strength of all financial and project reporting.
• Annual 5%:
  Coordinate with the Support Services Division Captain and the DSSEP AVP in the preparation of monthly and annual department level budgets and forecasts, with a strong focus on operational expenditure tracking, capital projects cost estimates, and personnel and related expenses. Provide financial modeling and reporting for the presentation to the Board of Trustees.
• Other, as Needed 5%:
  Create ad-hoc analysis and assist in special projects, tasks and other duties as assigned.

• In‑depth functional knowledge and expertise in area of specialization and general knowledge of related areas in the College.
• Ability to perform complex administrative analysis with only general supervision.
• Strong diagnostic, analytical and problem‑solving skills.
• Excellent coordination and communication skills used appropriately to influence the decision‑making of individuals and groups at all levels in the College.
• Ability to plan and manage own workflow, priorities and results accomplishment.
• Requires the ability to present and disseminate data to various levels.
• Requires advanced knowledge of computerized systems and multiple operating environments i.e. Microsoft Office Products and specialized computer systems.
• Ability to interact and effectively communicate with employees and student population.

• At…