Payroll and Benefits Administrator

Location: Sarasota

3 days ago Be among the first 25 applicants

The Payroll and Benefits Administrator is responsible for administering multi‑entity, multi‑state payroll and employee benefits while ensuring accurate accounting treatment, regulatory compliance, and strong internal controls. This role serves as a key liaison between Payroll, HR, Finance, and external service providers, and plays a critical role in audit readiness, SOX‑style controls, and tax data support. The ideal candidate has hands‑on payroll experience, a strong understanding of accounting fundamentals, and the ability to operate effectively in a controlled financial environment.

Key Responsibilities Payroll Administration

• Process accurate and timely payroll for salaried, hourly, and commissioned employees using
  Payday
  and
  Corporate Payroll Services
  .
• Administer multi‑state payroll in compliance with federal, state, and local regulations.
• Set up and maintain
  state tax registrations
  , including withholding and
  state unemployment (SUTA) accounts, as required.
• Maintain complete and accurate payroll records, including earnings, deductions, garnishments, and employer tax obligations.
• Coordinate payroll calendars, off‑cycle payrolls, and special payroll runs as needed.
• Support year‑end payroll activities including W‑2 preparation, payroll tax filings, and audits.

Payroll Accounting & Reconciliations

• Prepare, review, and post payroll‑related journal entries to:
• Net Suite
• Quick Books Online
• Reconcile payroll expense and liability accounts monthly, including wages, payroll taxes, benefits, retirement plans, and accrued payroll.
• Ensure payroll data reconciles between payroll systems and accounting systems and investigate variances in a timely manner.
• Support the monthly close process and provide payroll‑related schedules to Finance.

Internal Controls, Audit & Compliance

• Execute and maintain
  internal controls over payroll and benefits
  , including documented review, approval, and reconciliation procedures.
• Support
  SOX‑style control environments
  , including evidence retention, segregation of duties, and control testing support.
• Prepare and maintain payroll and benefits documentation required for
  internal and external audits
  .
• Respond to audit inquiries and provide detailed payroll, benefits, and tax support schedules.
• Identify control gaps or process improvement opportunities and partner with Finance to remediate issues.

Commissions

• Learn company commission plans and policies.
• After mastering payroll processing, calculate, validate, and process commissions in accordance with approved plans and internal controls.
• Coordinate commission reporting, accruals, and reconciliations with Finance.

Benefits Administration

• Administer employee benefits programs including medical, dental, vision, disability, and retirement plans.
• Ensure payroll benefit deductions accurately reflect employee elections.
• Reconcile payroll benefit deductions to
  benefit provider invoices
  , researching and resolving discrepancies.
• Maintain accurate benefits records and coordinate with brokers and benefit providers on enrollments, changes, and renewals.

Tax & Regulatory Support

• Gather and prepare payroll‑and benefits‑related data required for
  preparation of federal, state, and local income tax returns
  .
• Support the Finance team and external tax advisors by providing schedules related to payroll expense, payroll taxes, benefits, and headcount.
• Assist with responses to tax notices, payroll tax inquiries, and information requests.

Expense Reports (Secondary / Collaborative Responsibility)

• Partner with the Finance team to review and process employee expense reports and reimbursements, as applicable.
• Ensure reimbursements comply with company policy and are properly recorded in the accounting system.
• Support expense‑related reconciliations and audit requests.

Qualifications

• Associate or Bachelor’s degree in
  Accounting, Finance, Human Resources
  , or a related field.
• 3+ years of payroll administration experience; benefits administration experience strongly preferred.
• Strong understanding of
  payroll accounting
  , internal controls, and balance sheet reconciliations.
• Experience supporting audits and working within
  SOX‑style control environments
  .
• Experience with multi‑state payroll and state tax registrations (withholding and SUTA).
• Hands‑on experience with:
• Strong attention to detail, documentation discipline, and ability to handle confidential information.

Seniority level

• Mid‑Senior level

Employment type

• Full‑time

Job function

• Human Resources

Industries

• Computer Hardware Manufacturing

Referrals increase your chances of interviewing at AMERICAN 3B SCIENTIFIC, L.P. by 2x

Sarasota, FL $60,000.00-$75,000.00

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