Accounting Specialist - UBA​/College of Music

Job Title:

Accounting Specialist - UBA/College of Music

Location:

Tallahassee, FL

Regular/Temporary:
Regular

Full/Part Time:
Full-Time

Job

University Business Administrators - College of Music

Responsible for performing professional fiscal activities at the College of Music (CoM), including travel, purchasing, and deposit accounting, with an emphasis on student-facing financial functions, including student group travel and tours, student travel grants, scholarships, course-enhancement initiatives, tuition waivers, and student finance communications.

• Responsible for day-to-day origination of travel authorizations, cash advances, and expense reports for student travel, including individual, small group, and large group trips/tours. Provides recommendations to support the travel initiatives developed to enhance and enrich the CoM student experience.
• Creates and maintains CoM-specific travel training guides, travel resources, and post-travel forms. Proactively communicates with International Travel, Safety, and Risk, and the University Clery Compliance Officer prior to CoM group travel.
• Routes student travel waivers prior to departure for all college-sanctioned student group travel. Reviews travel card transactions for accuracy and policy compliance. Maintains appropriate travel logs and regularly updates interested parties on the status of their upcoming travel and post-travel expense reports.
• Tracks and monitors purchasing activities at the CoM to ensure a sound environment of internal controls and compliance. Interprets and communicates policies to faculty, staff, and students. Makes recommendations regarding purchasing processes and advises on alternatives as needed, in particular to accommodate requests for purchase of course materials or in support of student entrepreneurial initiatives.
• Prepares and utilizes college-wide reports for tracking requisitions and purchase orders to ensure adherence to area budget allocations as well as timely transaction entry and payment processing. Communicates with internal stakeholders as necessary and ensures compliance with University policies and procedures.
• Serves as primary PCard holder for CoM Fiscal Office requests. Serves as backup to Sr. Accounting Specialist for faculty, staff, professional development, recruitment, and guest artist travel. Serves as backup PCard Proxy for the CoM, assisting with auditing and coding of departmental purchase card payments as needed. Serves as secondary liaison between College cardholders and FSU Procurement/PCard Admin.
• Enters and reconciles all foundation scholarship awards in FS4U. Collaborates with Sr. Accounting Specialist and Assistant Deans for Admissions & Recruitment and Finance & Administration, as well as the Associate Dean for Academic Affairs, Graduate Academic Program Specialist, and Assistant Dean for Undergraduate Programs to process and reconcile all academic year awards.
• Participates in unencumbered payment activities at the (CoM) to include origination of non-travel reimbursements in FSU Systems, payments to vendors via ePRF, and the PCard program. Identifies process enhancements in existing operations to improve efficiency and delegation throughout the the CoM Fiscal Office.
• Regularly reviews and takes necessary actions on PCard transactions, outstanding T-Card transactions, and aging travel requests, monitoring financial transactions and ensuring compliance with University policy and procedures.
• Serves as a key point of contact for College of Music (CoM) student inquiries pertaining to student financials, including account balances, award disbursements, tuition waivers, insurance subsidies, fee liability, scholarship status, tax liability, payment plans, and adjustments.…