OPS Financial Specialist

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Requisition No:857176

Agency:
Division of Emergency Management

State of Florida Division of Emergency Management

This position is located in Tallahassee, FL

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man‑made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, and conducts emergency‑operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24‑hours a day operation tasked with providing situational awareness to stakeholders statewide.

After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.

This position serves as a Financial Specialist in the Fiscal Operations Unit for the Bureau of Mitigation, responsible for all subgrant agreements and reimbursement payments for the bureau’s grant programs.

Specific duties include the following:

• Ensure compliance with federal and state laws, rules, and regulations.
• Develop and monitor subgrant agreements for awarded projects for Mitigation grant programs.
• Review and process all financial documentation for subgrant reimbursement payments to ensure they are accurate and processed in a timely manner.
• Provide technical assistance to subrecipients as needed to complete the development of subgrant agreements and requests for reimbursement.
• Maintain project files and tracking of all assigned subgrant agreements and payments, including amendment and closeout documentation.
• Assist in quarterly financial and progress reporting to FEMA on all open HMA grants and projects.
• Maintain data entry in federal and state financial systems as needed.
• Perform disaster related duties as deemed appropriate and assist as needed in response and recovery activities associated with declared and non‑declared disasters.
• Perform other duties as assigned.

• Knowledge of state and/or federal grant programs and subgrant administration procedures. Demonstrated ability to understand and apply rules, regulations, policies, and procedures. Demonstrated ability to manage financial program activities and accurately prepare financial reports.
• Demonstrated ability to enter and maintain data in applicable federal and state financial systems. Demonstrated ability to communicate effectively, verbally and in writing, to staff and provide technical assistance related to development of subgrant agreements and reimbursement payment packages.
• Demonstrated ability to conduct quality reviews of subgrant agreements and reimbursement payments.
• Ability to work independently as well as under close supervision in approach to job tasks and assignments.
• Demonstrated computer software skills including Outlook, Word, Excel, PowerPoint, and other database/spreadsheet software.
• Ability to manage multiple assignments and prioritize completion in an effective manner.
• Ability to travel overnight and to work non‑traditional work hours during emergency events and assume…