OPS-Administrative Assistant

Requisition No: 867760

Agency:
Florida Fish and Wildlife Conservation Commission

OPS Hourly Rate: $16.77 an hour

Supervisor contact information for inquiries:

Broadband Code: 43-6011-02

Region: Northwest

Working hours: Mon.

-Fri. 8 am-5 pm

List of any subordinates supervised: None

Residency Requirement: Yes

Employment is contingent upon successful completion of a background check.

Our organization:
The Florida Fish and Wildlife Conservation Commission (FWC) envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission:
Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

The Division of Habitat & Species Conservation (DHSC) comprises six sections and two offices. This position is in the Division of Habitat & Species Conservation Directors office. The role seeks a highly motivated professional to join the DHSC Human Resource team and provide administrative and clerical human resource support.

As part of the DHSC Human Resources team, the incumbent assists staff with a variety of Human Resource needs. The position serves as the point of contact for HR assistance for two divisions. Key responsibilities include scanning and uploading documents into electronic personnel files using Laserfiche Data Storage, coordinating the Division’s veterans’ preference review form, maintaining the veteran preference log, assisting with veterans’ preference notifications, coordinating job advertisement requisitions, disseminating service letters and awards, managing public record requests, backing up time sheet assistance, maintaining boat training certifications, answering incoming calls and routing them to the appropriate staff, and performing additional duties as assigned.

A high school diploma and five years of professional experience in administrative work. A bachelor’s degree can substitute for four of the five years of experience.

State of Florida personnel experience; data storage experience using Laserfiche; strong organizational skills and reliable work attendance with minimal absences; ability to answer correspondence via email or in person; ability to multitask and assist with special projects; punctuality Monday‑Friday 8‑5; planning and requesting leave in advance; teamwork and a positive attitude.

In addition to submitting an electronic State of Florida employment application and completing the qualifying questions, please attach a cover letter. This letter should at minimum explain your interest in the specific organization and position and identify your most relevant skills or experiences. Answers to qualifying questions must be validated in the application, resume and cover letter.

• Knowledge of Microsoft Office Word, Excel and Outlook
• Ability to provide good customer service, telephone and clerical assistance
• Ability to organize and file documents
• Ability to establish and maintain effective working relationships with others
• Ability to work in a confidential environment
• Ability to pay high attention to detail
• Ability to work independently
• Ability to communicate effectively with others
• Ability to organize, research and maintain databases
• Ability to complete tasks and provide information in a timely manner
• Knowledge of State of Florida Human Resources attendance and Leave
• Knowledge of State of Florida Human Resources position descriptions
• Knowledge of State of Florida Human Resources veterans’ preference rules and policies
• Knowledge of Family Medical Leave Act
• Knowledge of…