OPS Compliance Specialist

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Agency:
Division of Emergency Management

Working Title:

OPS Compliance Specialist -

Florida Division of Emergency Management

This position is located in Tallahassee, FL

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters.

These range from floods and hurricanes to incidents involving hazardous materials or nuclear power.

FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide.

After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida”, along with our vision of “Leading the Profession in building prepared and resilient communities”.

This is a professional position in the Bureau of Recovery’s Compliance & Monitoring Unit responsible for providing general compliance support and regulatory monitoring to subrecipients of federal and/or state disaster recovery grants, including, but not limited to, the FEMA Public Assistance (PA) Program and the FEMA Fire Management Assistance Grant (FMAG This position may also provide compliance support as it relates to the bureau’s contracts and the development and delivery of disaster recovery programs.

Duties include, but are not limited to:

• Conduct subrecipient risk assessments: identifying the population for assessments, evaluating risk for programmatic non-compliance, identifying methods for mitigating risks, and maintaining an accurate record of all activity related to the risk assessment process.
• Conduct compliance monitoring of subrecipients; developing and/or modifying a monitoring plan that ensures adequate coverage to targeted risk factors; developing and/or modifying monitoring tools to ensure consistent and accurate methods or recording monitoring activities and outcomes. Subrecipient monitoring may include desk reviews or thorough onsite monitoring.
• Provide technical assistance relating to the receipt and use of federal and state emergency management grant funds in compliance with program requirements.
• Track and review state and federal single audits submitted by subrecipients as necessary for respective grant programs.
• Prepare, route, and track correspondence to subrecipients when required (e.g. management decision letters).
• Participate in tracking and responding to external audits, including from the Florida Auditor General, the Office of the Inspector General, and the U.S. Department of Homeland Security; works with program areas to compile necessary information to respond to the audit; participates in entrance and exit conferences.
• Supporting implementation and compliance with…