Payroll AP HR Assistant Assisted Living Community

Human Resources and Accounts Payable Assistant

Location:

Sarasota, FL
Status:
Full Time 30 hours M-F
Department:
Human Resources and Accounting

Reports To:

Human Resources Manager

We are seeking a detail-oriented and proactive Human Resources and Accounts Payable Assistant to support our HR and Accounting departments. This dual-role position requires a versatile individual who can seamlessly multi-task, change directions quickly and manage a variety of tasks related to employee management and financial transactions. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a commitment to maintaining confidentiality and accuracy.

• Assist with onboarding new employees by preparing necessary paperwork, coordinating orientation schedules, and ensuring a smooth transition into the company.
• Maintain employee records, payroll processing, ensuring data integrity and updating HR databases as required.
• Support employee engagement initiatives and assist in organizing training and development programs. Fill in front desk to cover breaks, days off, etc.
• Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner.
• Assist in performance management processes, including tracking evaluations and supporting goal-setting initiatives and all other tasks as directed by human resources manager.

• Process vendor invoices and employee expense reimbursements in a timely manner, ensuring compliance with company policies. Responsible for monthly reconciliation of resident trust fund, petty cash and campus AMEX account.
• Conduct invoice verification against purchase orders and receipts, addressing discrepancies as necessary.
• Assist in maintaining accurate records of accounts payable transactions and vendor communications.
• Prepare weekly and monthly financial reports related to accounts payable activities.
• Support month-end closing procedures by ensuring timely entry and reconciliation of accounts payable transactions.
• Coordinate with external vendors and internal departments to resolve payment issues and enhance relationships.

• Bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field preferred.
• Previous experience in HR and/or accounts payable or similar roles is a plus.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), Attendance on Demand software, Point Click Care software and familiarity with HRIS and accounting software (e.g., Quick Books, SAP, or similar).
• Strong organizational skills and attention to detail with the ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A team player with a positive attitude and a willingness to learn.

• Competitive salary and benefits package
• Opportunities for professional development and career advancement
• A collaborative and inclusive work environment

Interested candidates are invited to submit a resume and cover letter detailing their qualifications and experience to  and ;
Please include "Human Resources and Accounts Payable Assistant" in the subject line.

We are an equal opportunity employer and welcome applications from candidates of all backgrounds. We look forward to meeting you!