Program Specialist - Payroll; Human Resources Office

Program Specialist - Payroll;
Human Resources Office Overview

The Office of Legislative Services, Human Resources (HR) Office is seeking a qualified Payroll Specialist. This position has shared responsibilities for payroll, leave, and attendance. The Payroll Specialist assists in processing bi‑weekly and monthly payroll for approximately 1,600 legislative employees of the Florida Senate, House of Representatives, and the Joint Offices.

The Office of Legislative Services provides centralized administrative, management, and support services to the Florida Senate, House of Representatives, and other legislative offices. The HR Office reports to the Coordinator for the Office of Legislative Services and oversees employment processes such as attendance and leave, onboarding, payroll, workers’ compensation and benefits administration for the Florida Legislature. The HR Office manages the Legislature’s Human Capital Management System (HCM) and assists the offices with recruiting and training efforts.

It is responsible for compliance with policies, procedures, and all appropriate approvals regarding personnel actions.

• Ensure bi‑weekly, monthly, and supplemental payroll is processed in accordance with Legislative procedures.
• Perform general payroll audits and reconciliations.
• Monitor leave without pay, reconcile leave and process leave payouts.
• Enter salary over payments in FLAIR and ensure salary over payments are collected.
• Process on‑demand payments such as underpayments, adjustments, and leave payments.
• Process warrant cancellations.
• Generate leave accruals within the HCM system.
• Run reports, ensure accuracy, and distribute to key stakeholders.
• Interact directly with customers during problem‑solving situations.
• Draft professional correspondence regarding payroll.
• Participate as needed in the design of the next HCM system.
• Conduct system testing.
• Perform other related duties as required.

• Knowledge of the principles and practices of payroll administration.
• Knowledge of personnel processes and procedures.
• Skilled in various software applications including Microsoft Word, Excel, Access and FLAIR/Florida PALM.
• Knowledge and experience working in an HRIS.
• Ability to understand and apply rules, regulations, policies, and procedures; evaluate results and work with the team to develop alternative strategies.
• Ability to troubleshoot payroll processing issues and conduct in‑depth, carefully documented analysis under minimal supervision.
• Professional oral and written communication skills.
• Ability to read and document business and technical processes.
• Ability to produce quality work under pressure.
• Ability to deal tactfully and courteously with internal customers.
• Ability to work effectively in a team environment.
• Confidentiality of sensitive and confidential information.
• Work prioritization skills.
• Desire to provide excellent customer service.

A bachelor's degree in business administration, accounting, management information systems, or a related field and three years of progressively responsible payroll administration or related experience. A master’s degree with business administration or business management as a core component can substitute for one year of required experience. Professional experience can substitute on a year‑for‑year basis for the required college education.

• Experience working in a public or private sector payroll or HR office.

$44,580 minimum (commensurate with experience) plus excellent benefits package.

Open until filled.

If an accommodation is needed for a disability, please notify Human Resources at (850) 488‑6803.

Employees receive a comprehensive benefits package including health, dental, life and disability insurance, retirement, tuition waiver, paid leave, and paid holidays. Specific details on health and dental insurance, leave accrual benefits, life and disability insurance, retirement contributions, pre‑tax plans, and paid holidays are outlined in the full benefits documentation.

• Mid‑Senior level

• Full‑time