Payroll Administrator - Sarasota

Join to apply for the Payroll Administrator - Sarasota role at Cool Today - Cooling, Plumbing, Electrical
.

A Florida premier heating and cooling company is seeking an experienced Payroll Administrator to process timesheets, update payroll records, and answer employee questions about payments. You will ensure employees are compensated correctly and on time.

Cool Today places people first, offering a fun and collaborative environment, a 401(k) match, robust PTO, health, vision, and dental plans for you and your family, among other benefits.

• Market Value Compensation (Starting at $50,000 YR)
• Robust PTO Plan
• Health, Vision and Dental plans for you and your family
• 401(k) Retirement Plan with company match up to 30%
• Life Insurance, Short-Term and Long-Term Disability
• Special Program Options: FSA, EAP, Legal Services, and Identity Theft
• Continuous Training for Professional Development
• Dynamic, collaborative, and fun work environment
• Coached and supported career growth

• Collect and validate timesheets
• Enter and validate employee revenue generation for bonuses and commissions
• Input payroll for processing
• Track employee benefits
• Update internal databases (e.g., record sick or maternity leave)
• Verify invoices processed for technicians in the POS system
• Answer employee queries about payroll and benefits
• Produce and deliver payroll from multiple sources on time
• Ensure accurate calculation of wages, tax with holdings, and company deductions while complying with federal and state laws (IRS, FLSA)
• Prepare statistical reports on employee pay, commissions, bonuses, vacation, sick time, disability, and workers’ compensation premiums, as well as taxes and with holdings
• Implement, maintain, and review payroll processing systems for accuracy and timeliness
• Generate records showing each payee, hours worked, wages paid, with holdings, and taxes withheld
• Resolve payroll issues, implementing procedures to mitigate future risks and errors
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices
• Collaborate with finance to complete payroll tax balancing and issue W‑2s
• Communicate regularly with management, Human Resources, Finance, and Workers Compensation on payroll topics
• Recommend development of new policies and procedures using knowledge of regulations and reporting requirements
• Audit quarterly tax filings and file amendments when necessary
• Work with external auditors on annual audits, walkthroughs, and data gathering

• BS/BA in business administration (finance/accounting)
• 5+ years of payroll experience
• Comprehensive knowledge of payroll best practices and related law regulations
• Ability to multitask in a fast‑paced environment
• Detail oriented and deadline driven with strong analytical, organizational, and computer skills
• Ability to present data concisely, logically, and usefully
• Understanding of basic accounting concepts to assist in general ledger reconciliations
• Experience with Excel, Outlook, Service Titan, Quick Books
• Knowledge of labor laws
• Excellent organizational skills, with the ability to prioritize important projects
• Excellent communication skills
• Strong ethics and ability to keep information confidential
• Attention to detail and accuracy
• Solid analytical and problem‑solving skills

Mid‑Senior level

Full‑time

Human Resources;
Industry: Consumer Services

Sarasota, FL $60,000.00‑$75,000.00