Court Program Specialist Ii

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Requisition No:864590

Agency:
State Courts System

Working Title:

COURT PROGRAM SPECIALIST II -

* Salary includes a Cost Area Differential (CAD) as approved by the Office of the State Court Administrator.

Work in Paradise: Spend your days cjust a stone’s throw from tropical ocean views, swaying palm trees, and lively island culture.

Dynamic Environment: The Florida Keys court system handles a diverse range of cases—so no two days are the same.

Professional Growth: Collaborate with experienced judges, attorneys, and fellow court staff who value your expertise.

The essential function of this position within the Circuit is to assist judges and magistrates in the administration and timely disposition of cases in the civil, probate, guardianship, family, domestic violence and mental health divisions through case management, case monitoring, and program implementation. The employee in this position is responsible for providing information to and interacting with judges, trial court staff, attorneys, litigants, ancillary agency staff and the general public;

reviewing filings; managing and preparing cases for court hearings; attending hearings and other trial court proceedings; maintaining a record/filing system; scheduling hearings; and performing related complex administrative support functions. The employee is also responsible for reviewing time standard reports and serving the court by reviewing court files for timely progression of cases.

Although the work is performed under the close supervision of the Director of Case Management, it requires independent judgment, attention to detail, consistent job performance, reliability, significant organization, excellent communication skills, and the ability to follow the limitations of service guidelines so that the unlicensed practice of law is not performed.

ESSENTIAL DUTIES AND RESPONSIBILITIES: CIRCUIT CIVIL DIVISION

Employees in this classification will be assigned to one or multiple divisions outlined below, but will be cross-trained in all divisions to assist when necessary. Employees may also perform other duties as assigned and articulated by the Director of Case Management. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Duties and responsibilities relate to cases involving civil, probate, guardianship, involuntary civil commitment of sexually violent predators, and mental health cases.

Duties and Responsibilities - Court Program Specialist in the Circuit Civil Divison :

• Serve as point of contact for litigants and attorneys requesting information on procedural issues, scheduling, and processing of orders for civil, probate, guardianship and mental health cases;
• Maintain positive interactions with judges, trial court staff, attorneys, litigants, clerks, ancillary agency staff, the general public and all other individuals involved in employee’s daily interactions to ensure a positive and productive working environment;
• Serve as point of contact to initiate mental health Baker Act/Marchman Act, Risk Protection Order or involuntary placement procedures once new petitions have been filed with the Clerk.
• Monitor compliance with Jimmy Ryce cases and provide reports to assigned judge;
• Monitor and determine case status and schedule hearings; determines whether to set a case management conference or appropriate hearing or proceed without a hearing and prepare appropriate court order, notice or correspondence;
• Provide assistance to judges in the management of their assigned caseloads;
• Review and compiles information for the judges on pertinent issues regarding the status of open cases in the circuit and advises the assigned judge of cases requiring attention;
• Manage and prepare cases for court hearings by preparing historical summations, and provide corresponding cases and other documentation pertinent to the case and/or litigants;
• Pr…