Legal Secretary

Position: Executive Assistant / Legal Secretary

Duration: Through 06/30/2027 (POSSIBLE EXTENSION)

Schedule: Onsite, office environment

Interview: Webcam or in-person interview

Client Job : 812951

We are seeking an experienced Legal Secretary / Executive Assistant with 3–5 years of experience supporting attorneys in a legal environment. The ideal candidate should be familiar with court procedures, legal document preparation and filing, case file management, and attorney calendar coordination.

• Provide legal secretarial support to assigned attorneys.
• Format, finalize, type, and file legal documents.
• Prepare correspondence, legal documents, and subpoenas from drafts.
• File pleadings and motions with appropriate courts or tribunals.
• Prepare discovery requests and coordinate service of legal documents.
• Schedule hearings, trials, depositions, and court reporters.
• Maintain attorney case files and manage calendars.
• Coordinate phone calls, travel arrangements, and other administrative tasks.
• Close case files and provide general office management support.

• 3–5 years of experience as a Paralegal or Legal Secretary.
• Minimum 3 years of experience preparing legal documents, subpoenas, discovery requests, pleadings, and motions.
• Experience scheduling hearings, trials, and depositions.
• Minimum 3 years of experience formatting, finalizing, and filing legal documents.
• Minimum 2 years of experience managing executive calendars.
• At least 1 year of experience coordinating travel arrangements.
• Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
• Familiarity with the Florida court system is highly desired.
• High school diploma required; an associate's or bachelor's degree is preferred.