Board Relations & Volunteer Engagement Coordinator

Job Title: Board Relations & Volunteer Engagement Coordinator

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job : 61811

FSU Division of University Advancement

Florida State University is currently in the leadership phase of a comprehensive campaign. As the leadership phase of the campaign begins, the Division of University Advancement is accelerating the hiring of additional board relations professionals campus-wide and is excited to build out its team. For Advancement professionals who are interested in being a part of a comprehensive campaign from the beginning for their career development, the timing is ideal to join our team.

This position provides administrative, logistical, and strategic support to the Executive Director for Board Relations & Campaign Volunteer Engagement in managing operations related to the FSU Foundation Board of Trustees (FBOT), the University Board of Trustees Advancement Committee (UBOT), the John and Mable Ringling Museum of Art Foundation Development Committee (The Ringling), and the Campaign Advisory Working Group (or equivalent). This role ensures effective coordination of board and volunteer activities, supports advancement and stewardship efforts, and facilitates clear communication across stakeholders.

Ensures compliance with public notice requirements for FBOT meetings (held three times annually, plus several committee meetings throughout the year), setting up and managing Zoom meetings for FBOT and volunteer-related meetings, maintaining and updating the FBOT website, and managing board and volunteer data within Diligent One/Board Effect (online platform for volunteer management).

Works closely with relevant departments to ensure board and volunteer roles are accurately reflected in the CRM, logs meetings on behalf of the ED, and maintains organized records including bios, photos, and contact information. Oversees the collection of required documents such as confidentiality and conflict of interest forms and processes disbursement requests for board and volunteer-related budget items.

In partnership with the ED, coordinates meeting and event preparation by organizing and distributing materials, capturing notes and action items, drafting meeting minutes, and supporting follow-up communications and mailings. The coordinator plays a key role in meeting execution, including printing agendas, organizing collateral, setting up meeting spaces, and performing other duties as assigned.

Assists the Executive Director with board and volunteer stewardship efforts on behalf of the Vice President for University Advancement (VPUA) and the FSU Foundation President. Responsibilities include managing personalized stewardship touchpoints, such as ordering and preparing gifts for the VPUA to send to key donors, coordinating and sending monthly birthday cards to key board members and volunteers, and other duties as assigned to ensure timely and thoughtful recognition that strengthens relationships and reinforces engagement.

In partnership with the ED and VPUA, the coordinator will support volunteer-led advancement gatherings. Duties to include but not limited to finding a venue, making reservations, obtaining event-related needs (florals, menus, etc.), overseeing the RSVPs and assisting with follow-up.

Applies working knowledge of relevant University policies, procedures, and practices to ensure board operations remain compliant and well-documented. Attends all FBOT committee and general board meetings, as well as relevant UBOT and volunteer meetings, to stay informed of next steps, action items, and strategic priorities for the ED; occasional travel required. Establishes and maintains strong working relationships with support staff across departments to share best practices, collaborate on solutions, and ensure consistency in board and volunteer engagement operations.

Performs other duties as assigned to support the mission and goals of the Division of University Advancement.

A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (

Note:

a combination of…