Philanthropy Engagement Coordinator

The Philanthropy Engagement Coordinator cultivates and retains volunteers and donors, through promoting the mission of Children First through fundraising and cultivation events. This position is responsible for promoting the community image of Children First with businesses, ambassador groups, volunteer groups, vendors, and community organizations. This involves coordinating special event fundraising, marketing outreach, event data entry and recording as a vital member of the Philanthropy team.

• Solicit and confirm event sponsor ships, underwriting, and donations.
• In coordination with the VP of Philanthropy and Director of Philanthropy, establish event co‑chairs and committees.
• Plan and conduct committee meetings with the Director of Philanthropy.
• Determine and coordinate event dates, location, menu, rentals, other logistics, and contracts.
• Work alongside the Director of Philanthropy and Director of Communications & Marketing to set event agendas, secure keynote speakers, and entertainment.
• Work with Volunteer Coordinator to solicit volunteers to help with events.
• Coordinate on‑site logistics with facilities staff, philanthropy team, and volunteers.
• Coordinate publicizing events with the Director of Communications & Marketing.
• Evaluate special events two times per year to ensure the desired return on investment is achieved.
• Work with the Director of Communications & Marketing in creating fundraising marketing collateral such as brochures, case for support, pledge, and information cards, etc.
• Negotiate and coordinate services with printers, designers, etc. for publication of marketing materials and event collateral in partnership with the Director of Communications & Marketing.
• Coordinate with any independent contractors needed to support events.
• Work with the Director of Philanthropy to maintain event budgets.
• Provide information to leadership for event budget planning/tracking/feedback.
• Maintain event dashboard and communicate outcomes to team on a weekly basis.
• Support event preparation and execution (including nights/weekends).

• In coordination with the VP of Philanthropy and Director of Philanthropy, identify, develop, implement, and coordinate the organization’s advertising strategy from the business, sales, and technical perspectives.
• Develop budget and projections for advertising with the Director of Communications & Marketing. Initiate and coordinate discussion and sales with sponsors and agencies.
• Negotiate agreements with outside sales representatives in partnership with the Director of Communications & Marketing.

• Support RSVP tracking for major and special events as needed – keep up to date accurate records. Track sponsor ships, underwriting, in‑kind donations, and RSVPs.
• Responsible for data quality in regards to events.
• In partnership with the Philanthropy Database Specialist:
  Capture reporting needs from staff and create deliverables for analysis, reporting, and decision making.
• Assist with the Board of Directors PowerPoint by including event information.
• Event data entry reporting.
• Ensure event data files uploaded to Raiser’s Edge are accurate.

• Provide support as needed for internal Children First focused events including the Galaxy Awards, Staff Celebrations, and Staff Appreciation.
• Plan/coordinate all cultivation events in partnership with the Director of Philanthropy.
• Work with Philanthropy team to identify, cultivate and solicit individuals, foundations, corporations, and other organizational sources.
• Coordinate logistics and design of donor recognition and cultivation activities.
• Work with the Director of Philanthropy to coordinate event dates, location, menu, rentals, and other logistics for donor‑related events.
• Coordinate on‑site logistics with facilities staff; assist with event set‑up and clean up, as necessary.
• Assist with committee meetings (materials, food, setup, décor).
• Support donor cultivation through tours, thank‑you notes, impact reports, and stewardship activities.
• Area responsibility for “moves…